Early Head Start Service Area Supervisor

Pacific Clinics Pasadena , CA 91101

Posted 4 months ago

POSITION SUMMARY:

This position is responsible for day-to-day operations of a single Early Head Start center. The Center Supervisor is responsible for covering multiple classrooms, assuring regulatory and legal compliance with federal, state and local regulations, communicating with parents and the community and supervision and monitoring of all staff working at the assigned center.

ESSENTIAL DUTIES AND RESPONSIBILITES:

  • Develops and monitors center and staff schedules. Arranges and schedules substitutes for the center classrooms.

  • Oversees implementation of infant toddler curriculum, ensures curriculum fidelity, and leads teamwork to maintain quality rating by QRIS, including ITERS and CLASS.

  • Trains and coaches teachers, classroom aides, and family service associates at the center and at staff development events such as the STEM Curriculum Fair and preservice.

  • Monitors and coordinates lesson plans, child assessments, DRDP, home visits/ parent teacher conferences, needs and service plans, and school readiness goals in all center classrooms.

  • Arranges for family, staff work days for center improvements, fairs, events, etc.

  • Assists in establishing and fostering a team approach and coordination of services and the sharing of resources among classrooms and within the overall program.

  • Responsible for monthly safety checks, fire drills and safety meetings as well as updating the Safety Log.

  • Investigates any child or staff incidents, assuring all forms are complete and notifying the appropriate authorities and/or supervisor.

  • Attends IFSP/IEP meetings as needed or requested.

  • Contributes to the collection and edit processes of correct documentation for the Child and Adult Care Food Program (CACFP).

  • Maintains minutes, sign in sheets, in-kind forms, training logs, etc.

  • Responsible for participating in training opportunities, state sponsored meetings and committees and task forces as appropriate.

  • Takes the lead and arranges and attends Family Fun Days, Family Nights, Parent Committee meetings and works with staff and parents to plan and/or coordinate.

  • Receives and responds to verbal and written complaints about the program/center while managing the Parent/Community Complaint procedure at the center level.

  • Responsible for monitoring and compliance with applicable local, state and federal rules, regulations and standards as well as with any state and federal contracts, health, safety and licensing regulations.

  • Responsible for assuring compliance with quality assurance and program evaluation requirements.

  • Plans for and equips indoor and outdoor areas to meet children's developmental and safety needs.

  • Monitors staff attendance, collects, verifies and signs all staff time sheets and leave requests, verifying accuracy.

  • Monitors employee on-site file requirements and keeps them secure in locked files.

  • Develops and implements a plan and system of continuous ongoing monitoring and evaluation of activities within the program.

  • Meets with parents and community members as appropriate.

  • Maintains strict confidentiality with respect to Early Head Start children, families and staff in accordance with established policies and procedures.

  • Assists in the fiscal management of the center by monitoring financial records, expenditures and accounts payable and receivable in a timely manner.

  • Reports to work on time and maintains reliable and regular attendance.

  • Models Pacific clinics' approach, mission and core values in all communication and correspondence.

  • Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers and others.

  • Performs other duties as assigned.

Requirements

QUALIFICATIONS/SKILLS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Knowledgeable in child development of children birth to five, developmentally appropriate practice (DAP), and working with dual language learners.

  • Understands, generates and documents in-kind and other allowable costs applied toward the non-federal share requirement.

  • Responsible for understanding Head Start Performance Standards and local child care licensing regulations.

  • Ability to know and implement the Head Start Performance Standards and policies of the agency.

  • Ability to establish and maintain effective working relationships with agency staff, children and parents, and outside agencies. Ability to keep all information strictly confidential.

  • Ability to oversee and operate the day-to-day program in compliance with all local, state and federal regulations.

ORGANIZATIONAL RELATIONSHIPS/INTERACTION:

Initiate and maintain professional interactions and communication with Clinic's employees and/or others.

EDUCATION and/or EXPERIENCE/POSITION REQUIREMENTS:

  • Required BA/BS Degree in Child Development of Early Childhood Education

  • Posses a Program Director's permit from the California Commission on Teacher Credentialing; CLASS Certification desired.

  • Coursework in infant toddler development desired.

  • Demonstrated ability to work in Windows environment (including MS Office, Excel, Internet).

  • Must maintain DOJ, FBI, and Child abuse Index Clearance

  • Must possess a current Pediatric CPR and First Aid Certification

  • Must possess a valid California driver's license, reliable transportation and maintain an insurable driving record under the Clinics' liability policy.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • May occasionally need to provide gentle physical restraint to children.

  • May be required to lift up to 45 pounds.

  • Some exposure to communicable diseases.

  • Noise level in work environment may be moderate to loud.

  • Travel by car, bus, airplane or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required.

  • Some evenings and weekend work may occasionally be required for events such as home visits, parent-teacher conferences, Parent Committee meetings, social or community events, etc.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate. Local business travel is required.

SITE SPECIFICS:

A review of this description has excluded the marginal functions of the position that are incidental to job performance of the fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by his or her Manager and/or Supervisor.


We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, marital status, national origin, citizenship, veteran or qualified disabled veteran, ancestry, age (over 40), physical or mental disability (an impairment that limits a major life activity, medical condition (cancer-related or genetic characteristic), or any other classification protected by law. In addition, Pacific Clinics will provide reasonable accommodations for qualified ind


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Early Head Start Service Area Supervisor

Pacific Clinics