Early Head Start Assistant Site Supervisor/Family Advocate

KANSAS CITY PUBLIC SCHOOLS

Job Description

Job Title: Early Head Start Assistant Site Supervisor/Family Advocate

Job Title Code: 01898

Salary Grade: S604 - $42,833 - $66,817

Department: Office of Early Learning

Reports To: Director of Head Start

FLSA Status: Exempt

Date Prepared: May 2024

PURPOSE OF JOB: The Early Head Start program primarily services teen parents enrolled in the Kansas City Public School system. The role of the EHS Assistant Site Supervisor is to provide leadership, oversight, and family advocate responsibilities for this program. The Assistant Site Supervisor/Family Advocate ensures that the Head Start Program Performance Standards of excellence are followed and that all safety regulations related to licensing and mandates are in compliance. This position bears the responsibility of supporting enrollment, ensuring that the program is utilized by KCPS students and is marketed to our internal KCPS departments and Head Start programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supports enrollment and marketing initiatives to ensure full funded enrollment for the Early Head Start program, collaborating with ERSEA Coordinator and KCPS leaders.

• Provides direct supervision of teaching staff, monitoring the quality of instruction for infants and toddlers and implementation of job requirements through observation, team meetings, and review of documentation and facilitates a formal evaluation process in accordance with Human Resources policies and procedures.

• Collaborates with the Head Start Director, Education Manager and Instructional Coaches on the hiring and evaluation of teaching staff.

• Ensures that staff follow all safety guidelines, to include but not limited to, active supervision of children, staff ratio requirements, release of children to authorized adults, classroom environment and cleanliness. Implements systems for reporting and responding to concerns and develops effective systems for the arrival and departure of children and families.

• Collaborates with the school's leadership around facility management by ensuring that the program meets all safety standards within and around the building. This includes completing monthly safety drills, identify and reporting potential risks, and completing work orders as necessary. Participates in monitoring and auditing visits from quality assurance and regulating entities in the community.

• Demonstrates effective communication skills, both verbal and written to express vision, ideas, and instruction, clearly to staff, students, parents and community, regardless of ethnic, racial, religious background or socio-economic level.

• Creates a positive building climate that aligns with the philosophy of Head Start, Trauma Smart and Conscious Discipline. Maintains positive interpersonal relationships with staff, students and families and maintains a visible presence within the program.

• Facilitates the activities of the Family Advocate, which includes completing Family Needs Assessments and Family Partnership Agreements to develop goals and improve quality of life. Provides crisis support and resources to address barriers to health, education, and shelter.

• Encourages and supports parent involvement in the classroom and participation in parent training events. Supports the delivery of evidence-based parenting curriculum opportunities.

• Participates in a variety of meetings, community events, and workshops to become knowledgeable about local resources, advocacy initiatives, and best practices when working with teen parents.

• Serves on the Head Start Leadership Team to support effective systems, manage risks, and ensure compliance with all regulatory bodies, to include Head Start Program Performance Standards, MARC, Federal Office of Head Start, Kansas City Public Schools, licensing and Health and Human Services. Participates in annual self-assessment review to identify strengths and areas of growth; developing action plans as required. Updates policies, procedures, and handbooks annually.

• Collaborates and supports initiatives identified by the Head Start Leadership Team as they relate to the content areas of health, education, family services, mental health and disabilities.

• Participates in required trainings assigned by Head Start and KCPS Human Resources. A minimum of 15 hours is required annually.

• Follows district guidelines for reporting incidents of suspected abuse, neglect, or contagious disease.

• Utilizes relevant district and Head Start software (ChildPlus and Infinite Campus) and technology effectively in the performance of duties. Completes paperwork according to assigned timelines and follows code of conduct and confidentiality policies.

• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: Yes

MINIMUM QUALIFICATIONS:

• Bachelor's Degree with a minimum of 24 hours of college credit in early childhood education (experience may serve as a substitute for educational requirements).

• A minimum of 5 years of early childhood education center director experience (experience in early childhood may serve as a substitute for center director experience).

• Knowledge or familiarity with Head Start. Understanding of infant and toddler programming.

• Knowledge of State childcare licensing standards as well as standards of other regulatory bodies preferred.

• Effective, supportive supervisory skills, including the ability to assist personnel in developing self-direction.

• Successful completion of required background checks and submission of an initial physical and TB screening

• Agreement to participate in the Family Development Credential to meet Family Advocate requirements.

PREFERRED QUALIFICATIONS:

• Bilingual, as may be required by community served.

• Familiarity with community resources

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects/children of at least forty pounds; use stairs; move quickly from one space to another; spend time on the floor with infants/toddlers, spend extended time outdoors in a variety of weather conditions; visual ability requires mono and color vision.

TERMS OF EMPLOYMENT:

Length of work year: 260 days; 7.5hrs/day, 5 days/week

Benefits: Health and Dental Insurance are provided.

KCPS Defined Benefit Pension plan - mandatory 9% contribution is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.