Early Childhood Secretary

Position Type:

Secretarial/Clerical/Early Childhood Secretary

Date Posted:

5/23/2024

Location:

Early Childhood

Closing Date:

06/14/2024

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Start Date: As mutually agreed upon

Position Type: Full-time, 230 days per year

Location: Early Childhood/Access Building

Salary: Pay for this position is determined by the School Secretary Salary Schedule based on years of experience and education. $16.08-17.37 per hour/Minimum Pay.

Benefits Include: Health insurance, dental insurance, vision insurance, life insurance, PERA retirement, paid time off, as well as other optional benefit elections. Preschool options available for employees with children. Longevity and professional development incentives.

Purpose of the Job: The Early Childhood Secretary plays a multifaceted role, combining administrative support, customer service and event coordination. This position ensures efficient operations, exceptional visitor experiences, and effective financial management within the early childhood programs of the ECHO & Family Center Early Childhood Council.

Minimum Requirements:

Education: Minimum high school diploma or equivalent.

Certification: None required.

Experience: A minimum of two or more years of successful secretarial experience. Must also have knowledge in learning and navigating technology efficiently.

Licenses/Certificates: None required

Other Criteria: Valid driver's license and reliable vehicle

Essential Elements:

• Possess the ability to work cooperatively in an atmosphere with staff members, students and the public.

• Present a professional appearance personally and in the work area

• Possess the ability to effectively read, write, speak and listen to comply with directions and instructions to complete tasks and establish priorities.

• Produce high quality work

• Demonstrate integrity, trust and work ethic to be able to work with little supervision.

• Maintain a competent understanding of technology to perform the job.

• Pass pre-employment physical.

• Perform light lifting and moving of product (up to 50lbs).

• Implement appropriate physical and technical safeguards to protect the confidentiality, integrity and availability of district data.

• Maintain good security practices with passwords and accounts to the various district systems and applications.

• Report actual or suspected breaches in the confidentiality, integrity or availability of district data to appropriate district personnel.

• Follow all board policies for acceptable use of district technology.

• Model the District's Mission and Belief Statements.

• Other duties as assigned.

General Responsibilities

• Providing exceptional administrative support to our team: This includes managing calendars, scheduling appointments, and ensuring smooth communication flow.

• Greeting visitors professionally: You'll be the first point of contact for many, so a friendly and positive attitude is essential.

• Maintaining an efficient filing system: Keeping our physical and digital documents organized is crucial for our day-to-day operations.

• Composing and proofreading correspondence: You'll draft emails, letters, and memos, ensuring they are clear, professional, and error-free.

• Handling event arrangements and logistics: This includes ensuring all details are taken care of for the efficient and smooth execution of events to include set-up, tear down and everything in between.

• Ordering and maintaining office supplies: You'll keep our office stocked with everything we need to run smoothly.

• Assuring that the building and equipment are in good working order: You'll submit work orders to the maintenance and IT departments and follow up as needed.

• Maintaining data management systems: You'll operate independently to assure accurate and timely input for a variety of data programs.

• Supporting the director with financial documents: This will include coding, tracking, reconciling, and reporting to assure grant expenditures and budget balances.

Skills, Knowledge, Equipment & Other:

• Strong organizational skills and a keen eye for detail

• Excellent communication and interpersonal skills

• Strong understanding of Microsoft and Google programs. Must be able to learn and navigate technology efficiently.

• The ability to prioritize tasks and work independently

• A positive and professional demeanor

Requirements for Essential Functions of the Job:

Physical Demands: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to stand, walk, talk, or hear. The employee is often required to sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; feel or smell. The employee must occasionally lift and/or move up to 50 pounds from floor to waist, waist to overhead, waist to floor and overhead to floor. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Work Environment: While performing the duties of this job, the employee must be able to work in a school setting. Travel occasionally; be exposed to wet and/or humid conditions; outdoor weather conditions. The noise level in the work environment ranges is generally quiet with occasional increase when working events or with equipment. Must be able to work in person.

Mental Functions: While performing the duties of this job, the employee is regularly required to analyze and compute. Frequently required to compare, communicate, coordinate, instruct, evaluate, use interpersonal skills and compile. Occasionally required to copy, synthesize and negotiate.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions. This job description is subject to change in accordance with the needs of the District.

TO APPLY:

A district application must be completed online at https://www.applitrack.com/canon/onlineapp/default.aspx

Anticipated Timeline for Hiring:

Applications Due by: Thursday, May 30, 2024

Application Deadline by: Friday, June 14, 2024

Applications must be complete and submitted to be considered.

Inquiries may be made to Jamie Davis, Director of Human Resources, 101 North 14th Street, Cañon City, CO, 81212, 719-276-5700.

Nondiscrimination/Equal Opportunity

In compliance with Titles VI; VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, School District Fremont RE-1 does not unlawfully discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, gender expression, gender identity, pregnancy, genetic information, disability or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates.

School District Fremont RE-1 has established complaint procedures for students, parents, employees, and members of the public. Complaints may be filed verbally, in writing, or anonymously. If you wish to file a complaint using the district complaint form, please submit it to: Ms. Jamie Davis, Director of Human Resources, Title IX, Section 504, and Americans with Disabilities Act Coordinator, 101 North 14th Street, Cañon City, Colorado 81212 - Telephone: (719)276-5700, Email:jamie.davis@canoncityschools.org.