Dwrl Coordinator

Job Posting Title:

DWRL Coordinator

Hiring Department:

Department of Rhetoric and Writing

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards. For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

Coordinate and oversee the day-to-day operations of the Digital Writing and Research Lab.

Responsibilities

• Manage equipment inventory and insurance. Manage and maintain 5 computer lab classrooms and 2 instructor computer labs. Coordinate maintenance and cleaning, manage facility access, oversee improvements and renovations to the DWRL space, and develop videoconferencing infrastructure. Acts as the liaison with LAITS, facilitating communication and coordination for hardware-related matters, while also overseeing surplus equipment procedures and removal of outdated computers and hardware.

• Oversee DWRL communication channels, facilitate internal and external communication, manage communication materials, and coordinate promotional activities.

• Coordinate DWRL budget and accounts, including allocating resources, overseeing budget, purchasing equipment and supplies, finding vendors, keeping accounting logs, and processing payments. Handle purchasing, accounts payable, reimbursements, procard administration, travel, official occasion expense forms, and authorizations for individual/professional services, maintaining detailed records for all.

• Plan, organize, and run DWRL events including developing promotional materials, planning and managing event logistics, coordinating non-DWRL room bookings, arranging travel and accommodations, managing event finances, communicating with stakeholders, and documenting events. Organize social and networking opportunities.

• Oversee up to 5 graduate student research projects and 3 Assistant Directors in the Digital Writing and Research Lab (DWRL).

• Train and supervise graduate students and staff in digital and pedagogy skills.

• Other related functions as assigned.

Required Qualifications

Bachelor's degree in a related field or high school diploma with at least 5 years of clerical experience. Superior interpersonal skills. Experience providing superior customer service. Excellent written and oral communication skills. Experience with budget management and allocating resources for program. Excellent time-management skills, and attention to detail. Professional demeanor with tact and respect at all times. Demonstrated expertise working with various populations. Confidence working with Microsoft Excel and Word. Demonstrated accuracy, attention to detail, organizational skills and the ability to learn quickly and work independently. Strong data and account management skills. Experience working in a fast-paced environment while providing excellent customer service. Ability to learn new technology. Strong analytical skills. Ability to participate in strategic planning and research. Ability to facilitate internal and external communication. Flexibility and adaptability to handle other related functions as assigned.

Preferred Qualifications

Experience in managing equipment inventory and insurance. Experience working with UT students, staff, and faculty. Demonstrated analytical thinking. Demonstrated ability to multitask. Experience with UT Austin systems such as *DEFINE and Workday. Experience planning events. Familiarity with university policies and procedures. Knowledge of educational technologies. Project management skills for supervising research projects.

Salary Range

$52,000 + depending on qualifications

Environmental Demands

• May work around standard office conditions

• Will interface with faculty, staff, and students on daily basis

Physical Tasks

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Lifting and moving items up to 75 pounds

Required Materials

• Resume (required for all applicants)
• Letter of interest
• 3 work reference names (with contact information)

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.