DWR - Program Assistant II

Department Information

OPEN ONLY TO CURRENT RESIDENTS OF COLORADO

Are you interested in investing in a career that makes a difference?

Consider joining the dedicated people of the Colorado Department of Natural Resources. It's our mission to manage and conserve Colorado's natural resources for the benefit of people today - and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/ to find out more about the work we do to manage Colorado's natural resources for today - and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans

• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans

• Paid life insurance

• Short- and long-term disability coverage

• Employee Wellness programs

• Flexible Spending Accounts

• Health Savings Accounts

• 11 paid holidays per year plus generous vacation and sick leave

• Flexible work schedule options and remote-work options

• Career advancement opportunities throughout the State system

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Division of Water Resources (DWR):

State Engineer's Office

Our mission is to administer the waters of the State to maximize lawful beneficial use, ensure that dams and water wells are properly constructed and safe, and provide information about water resources to the public. Division of Water Resources

This work unit exists to carry out the mission of the Division of Water Resources by performing administrative functions associated with the regulation and distribution of surface and groundwater as well as the dam safety program within the Division. The Division One Office is the site for official water related records for water court cases, diversion records, exempt/non-exempt well permit files, well measurement and use rules compliance records, and dam safety files all for Division One. The Division One Office staff's broad programmatic responsibilities include records management and preservation, providing technical well permitting and water court information to customers in person, via the telephone and through various forms of media such as several databases and paper format. Additional responsibilities include maintenance of filing and coding systems, providing administrative support to work unit staff, and providing receptionist duties to the public.

Description of Job

OPEN ONLY TO CURRENT RESIDENTS OF COLORADO

The purpose of this position is to relieve the Division Engineer and Assistant Division Engineers of heavy administrative responsibilities which allows them time to concentrate on issues of water administration, litigation, supervision, Compact and Intrastate Agreement compliance and related litigation. This is accomplished by providing technical support to this management team by acquiring, compiling, and producing reports; screening public and telephone inquiries and directing to appropriate staff; organizing and coordinating information flow; monitoring, tracking, correcting and reporting staff activities and duties (such as timesheets, overtime, benefits, payroll, accidents, vehicle use, etc.); delegating, organizing and establishing work processes to provide support to management to achieve program objectives; ensure that established processes, rules, policies and regulations are implemented and to provide efficient daily operations of the Division office. Manages operating budget (including recommendations for cost control measures); tracking of certified mailings; authorizes and makes purchases, tracks expenditures, reconciles, and reports accounting data and status; coordinating staff training and meetings; receiving, documenting and routing water applications, administrative orders and various other water related documents; monitoring equipment use, assessing replacement needs and scheduling maintenance and repairs; monitoring and tracking fleet maintenance, repairs and alternative fuel use; and ordering and maintaining office supplies and inventory. This position also maintains control of all remote tracking devices for the office, such as Garmin DOT's, etc.

Specific job duties include but are not limited to:

• Provides assistance to the Division Engineer and three Assistant Division Engineers by interpreting and implementing administrative directives, Division of Water Resources (DWR), Department of Natural Resources (DNR) policies and regulation set by management, and state legislation and relaying that information to the office staff to ensure the efficiency of the Division One office.

• Coordinates, monitors and tracks Division 1 training and continue education activities and provides any requests and reports to the Division Engineer.

• Assists the Division Engineer with the tracking and CORE approvals in the budget and manages all purchases and lease agreements for Division 1, in coordination with the Division Engineer, by approving and signing expenditures to be paid out of the Division 1 operating budget.

• This position is the custodian and manager of at least five state issued credit cards to provide security of cards, proper use, allocation and reconciliation of funds, and provide documentation for audits.

• Responsible for reviewing and tracking Division 1 staff's cellular phone bills and usage, acting on expired plans, ordering new phones, ensuring data plans are provided to and in accordance with DWR, DNR and State policies.

• Acts as the Work Lead of the Office, coordinating with the Division Engineer on scheduling office support staff responsibilities to ensure office coverage, professional and timely completion of assignments and reports.

• Assists the public with completing well permit application forms, processes customer requests for copies, invoices customers, processes credit card payments, and mails the documents to the public, and if necessary, instruct the public on where information may be obtained through other sources (e.g., county clerk's office, water court).

• Responsible for review and approval of all bi-weekly and monthly Division time reporting, including correct coding and allocation of hours and overtime.

• Assists the Assistant Division Engineer with the written preparation of the statutorily requires summaries of consultations for each water court application by reading and interpreting water court applications to determine proposals and water use that may not follow state laws and policies.

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

OPEN TO STATE OF COLORADO RESIDENTS ONLY

Minimum Qualifications:

Five (5) years of relevant work experience in an occupation related to the work assigned to this position.

OR

Additional appropriate education will substitute for the required experience on a year-for-year basis.

(Office management, records management, archiving, record and/or budget management will be considered as relevant experience.)

Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.

If you are using a degree to substitute for the required experience, you may be required to provide copies of your educational transcripts for verification of your qualifications if requested.

Preferred Qualifications:

• Current or former State experience relevant to this position.

• Knowledge and experience with Colorado water rights.

• Strong self-motivator

• Detail oriented

• Office Management experience

• Budget Management and tracking experience

• Experience updating and maintaining records

• Excellent public service skills.

• Proficiency with Google and Microsoft suites.

• Proficiency in Microsoft Excel and/or Google Sheets.

• Other experience relevant to the use or management of water resources.

The current work arrangement for this position is as follows:

(Please note, this arrangement can be subject to change)

• Will be required to be int he office at least 4 days per week but may have option for one day per week from home office.

Conditions of Employment:

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

• Must be willing and able to possess and maintain a State of Colorado Driver's License

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnr_hr_employeebenefits@state.co.us.

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact our ADAAA Coordinator at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities.

Toll-Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. Helpful hints: If you are having difficulty uploading or attaching documents to your application, ensure your documents are PDF or Microsoft Word files and close the document before you attempt to upload it.