Dshs WSH Administrative Assistant 3

DSHS WSH Administrative Assistant 3

Behavioral Health Administration (BHA) is seeking an Administrative Assistant 3 to join the Department of Psychology and Rehabilitation at the Civil Center of Excellence at Western State Hospital (WSH), Lakewood, WA.

As an Administrative Assistant 3 you will report to and assist the Director of Organizational Change Management (DOCM). This position also provides direction and guidance to administrative support positions across the hospital.  The position will be located onsite at Western State Hospital's campus in Lakewood, WA.

Pierce County employees are eligible to receive an Orca Card for transportation needs.

This opportunity is eligible for one day of tele-work a week.

Some of what you'll do:

• Provides confidential administrative assistance to the DOCM.

• Assists with decision making, coordination of administrative and operational matters, and assignments related to all areas overseen by the DOCM

• Tracks and monitors assignments designed by and delegated by the DOCM.

• Provides confidential assistance with personnel matters as needed.

• Develops and processes necessary reports; supports the DOCM in coordinating information to ensure WSH Civil Center organizational change management and communications efforts meet internal and external deadlines.

• Assists in maintaining communication between the office of Organizational Change Management and other state government entities.

• Composes, edits, and prepares correspondence for review by the DOCM.

• Operates smoothly in a fast-paced work environment; maintains flexible and adaptable approaches regarding administrative functions.

• Manages and maintains the schedule of the DOCM with priority to support leadership at WSH, BHA, and DSHS, as well as internal and external stakeholders

• Coordinates daily activities and assignments

• Ensures information is shared appropriately and confidentially, while demonstrating consistency and fairness in interactions with all staff.

What we're looking for:

• Strong organization and administrative skills

• Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions

• Ability to independently manage time and tasks

• Strong sense of customer service and team orientation

• Advanced experience using Word, Excel, PowerPoint, Outlook, PowerPoint, Access, Publisher, Visio, and internet applications including familiarity with SharePoint

• Effective written and oral communication skills

Who should apply?

• High school diploma or GED; and two or more years providing professional-level administrative support to a senior-level manager, including experience communicating to diverse audiences

Or

• Three or more years of progressively responsible, recent experience providing professional-level administrative support to a senior-level manager and supporting others in getting their work done

• Formal education will substitute for year-for-year experience.

Interested? Please include:

• Updated Resume

• Cover letter stating how you align with the role 

• 3 professional references with contact information

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions about this opportunity? Please email audrey.adams@dshs.wa.gov and reference job number 07443.Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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