Dshs Public Records Specialist

State Of Washington Lacey , WA 98503

Posted 5 months ago

Description

Forms and Records Analyst 3

The Behavioral Health Administration, Office of Forensic Mental Health Services is looking to hire a Public Records Specialist in Lacey.

This is an exciting opportunity to be a part of a new records management process for the emerging Forensic Centers of Excellence. You'll get to expand your knowledge through opportunities for cross-administration coordination, collaboration, and training.

You'll be a public records point of contact and respond to records requests, manage public agency records, and mitigate risk.

Some of what you'll do:

  • Process records requests from Courts, tribunals, and Washington State Attorney General for discovery in agency litigation, pursuant to subpoena, and other requests

  • Manage, coordinate, gather, develop responses, and document records requests maintained by the office

  • Review, identify, and redact information exempt from disclosure

  • Act as second reviewer for Public Records Specialist Lead on Complex Records Requests

  • Analyze, advise, and counsel staff in complying with records laws

  • In coordination with the Public Disclosure Specialist Lead, develop and provide training to staff on processing requests, ensuring management and employees are trained on legal discovery and records management

  • Research and apply laws, statutes, and procedures

  • Issue litigation hold notices and briefings to staff

  • Assist requestor in defining the scope of records requested

We are looking for someone with:

  • A bachelor's degree in business administration, accounting, industrial engineering, or a related field.

  • Two years of experience in forms and/or records management

  • Certification as a Registered Health Information Technician (RHIT) or as a Registered Health Information Administrator (RHIA)

Desired:

  • Two years of experience with public records disclosure

  • Two years of direct client work in a social services field with related records management is preferred

  • Experience and knowledge of Washington State laws and rules of records retention and public records disclosure, litigation holds and the litigation discovery process

  • Advanced skill using Microsoft Office Suite (Word, Excel, and Outlook)

  • Ability to work respectfully and professionally in a high volume, stressful environment

When applying, please attach:

  • Cover Letter

  • Resume

  • RHIT or RHIA certification

If you have questions about the application process, contact Anthony Distefano at distear@dshs.wa.gov or call 360-725-5825. Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
07710

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Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. State Of Washington Lacey WA

Dshs Public Records Specialist

State Of Washington