Dshs Ofmhs Office Assistant 3

DSHS OMHS Office Assistant 3

If you enjoy being a resource for your colleagues and providing an excellent customer service experience, this is the job for you. Be part of our team and put your clerical skills to work in a complex mental health support arena.

This Office Assistant 3 is part of the Forensic Order Processing and Referral team in the Office of Forensic Mental Health Services (OFMHS), located in Lakewood, WA.  Using your exceptional multi-tasking, organizational, and communication skills, you will ensure operations are running smoothly and efficiently as possible.  As part of this team, you will process court orders into the Forensic Database System and distribute them appropriately for completion. This position is critical in meeting deadlines and ensuring documents are entered accurately for processing.

This is a great opportunity to join us in our mission of Transforming Lives!   Pierce county employees are eligible to receive an Orca card for transportation needs.

Some of what you'll do:

• Process forensic services and outpatient orders

• Retrieve forensic court orders and supporting discovery

• Review court orders and supporting documentation for accuracy and completeness

• Visually scan the order for the type of service ordered, and requirements for special services

• Complete a search of legal history in the W.A.T.C.H database

• Complete a search for enrollment in the Washington State developmental disabilities database and prints indicated records

• Enter the defendant demographic and order information into the appropriate system records database

• Contact the court, prosecuting, and defense attorneys to request court orders and discovery documents

• Filing inpatient and outpatient orders

• Respond to inquiries from internal and external stakeholders regarding departmental services and procedures

• Other duties as assigned

What we're looking for:

• High school diploma or GED

• Two years of progressively responsible experience in office/clerical, secretarial and criminal forensic work may substitute up to two years training in public administration

• Formal education will substitute the year for year experience.

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions? Please contact sharon.sterling@dshs.wa.gov OR call (360) 725-5810 and reference job number 07112.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

E-Verify is a registered trademark of the U.S. Department of Homeland Security