Dshs DDA Lake Burien Administrative Assistant 4

DSHS Lake Burien Administrative Assistant 4

Be a part of something new! The Lake Burien Transitional Care Facility is being stood up by Washington state's Department of Social and Health Services, the Department of Children, Youth and Families, Health Care Authority with generous support from Multi-Care and Seattle Children's Hospital.

The Administrative Assistant 4 is the primary assistant to the Executive Medical Officer (EMO).  The position must make critical decisions regarding incoming requests for information, determine priorities, competing deadlines and demands for the facility and determine what issues to escalate to leadership.  The position must ensure realistic and appropriate crisis management while managing confidential information, must maintain a positive and collaborative working relationship with facility staff and youth served.  The facility will open with 12 beds and 108 full-time employees with potential growth to 24 beds and 196+ full-time employees.

The property was designed with children and youth in mind and features accessible spaces for onsite educational services and therapies, as well as access to outdoor space. The voluntary facility will initially serve 12 youth.

This new therapeutic facility is slated to open in July to help youth, age 13 and older, with co-occurring intellectual and developmental disabilities who have complex needs such as mental illness or substance use disorder.

King County employees receive 5% premium pay in addition to the advertised salary and are eligible to receive a free ORCA card for transportation use.

Some of what you'll do:

• Provides direct secretarial and administrative support to EMO

• Performs administrative, office management and/or secretarial tasks for EMO but not limited to coordinating arrangements for meetings, scheduling and attending meetings, organizing materials for meetings, taking notes and producing minutes or transcribing dictated voice recordings and screening calls/visitors

• Creates/prepares documents, correspondence, proposals, tracking logs or communications in response to program or staff needs

• Monitoring supply needs and prepares and submit purchase requests using the TRACT e-purchasing system or the facility Product Ordering System

• Operates the medical office and coordinates office operations

• Serves as liaison between EMO and other staff members, coordinating information and updates to department staff on behalf of directors as requested

• Coordinates with HR for recruitment and hiring needs

Who should apply:

Professionals with a high school diploma or GED

AND

Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.

Formal education will substitute year for year for experience.

Our Department of Social and Health Services (DSHS) mission to?Transform Lives?requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's mission that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions?  Please contact Sharon.sterling@dshs.wa.gov OR call (360) 725-5810 and reference job number 04867.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.

This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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