Dshs Altsa Administrative Assistant 3

DSHS ALTSA Administrative Assistant 3

If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations are an excellent communicator, have a genuine interest in human services, and is someone who enjoys working in a fast-paced environment, this is a great opportunity for you!  Join our team today!

The Aging and Long-Term Support Administration, Residential Care Services (RCS), is looking for an Administrative Assistant 3 to join their office in Lacey, WA. In this role, you'll provide administrative and secretarial support to the RCS staff who are responsible for protecting the rights and privacy of vulnerable populations.

Some of what you'll do

• Provide administrative support to Residential Care Services (RCS) staff

• Monitor and respond daily to emails and phone inquiries, including explaining complex rules, policies, and operating procedures to headquarters and field staff, and the public

• Coordinate the search for and the location of records; scan, organize, and electronically send records

• Resolve issues around receipt, submission, and time frames to ensure federal and state requirements are met

• Develop, run, and analyze reports to track performance measures

• Assist in the division's filing system and records management

• Search, organize, scan, and link records into RCS's electronic database

• Develop new and/or modify existing work methods, procedures, or strategies to solve new or unusual problems

• Compose correspondence and proofread various documents

• Enter data into electronic tracking systems

• Prepare records for transfer to the State Records Center

What we're looking for

• Knowledge of office procedures and practices, records management, business management/practices, research methods, data collection and measuring work production, inventory control, communication, and correspondence practices

• Ability to work independently, read, understand, and interpret policies and procedures, develop written reports, work effectively with others, communicate effectively

• Proficiency in working with Microsoft Office applications

• Excellent computer skills including accurately typing at a net speed of 50 words per minute

• Ability to multi-task and prioritize workload, meet time requirements for submission of data, and operate standard office equipment; such as printer, copier, fax machine, and multi-line phone system

Who should apply?

Professionals who have a high school diploma or GED, with three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Formal education and/or training in office or administrative occupations, bookkeeping, or accounting will substitute year-for-year for the experience.

Please submit the following in addition to your application:

• Letter of interest

• Chronological resume

• Three current professional references

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency's mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions about this opportunity? Please contact kris.george@dshs.wa.gov and reference job number 07329

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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