Downstate Administrative Support Services Manager

Agency: Department of Children and Family Services

Working Title: Administrative Support Manager-PSA Opt 1

Closing Date/Time: 07/10/2024

Supervisor: Tracie Blaise

Salary: Anticipated Starting Salary $7,660-$9,167; Full Salary Range $7,660-$11,810/month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: None

REQ #: 38165

A RESUME IS REQUIRED FOR THIS JOB POSTING

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Position Summary

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Downstate Administrative Support Services Manager. Under administrative direction, this position will plan, organize, direct, and implement Downstate Administrative Support Operations, Central Stores, and relocation of Departmental offices. The position will plan and coordinate with CMS the development and control of telecommunications, facilities, security, records management, vehicles, mail room, print shop, and leasing programs. This position provides a great opportunity for someone with a background in administrative services who is interested in managing supportive functions for the Department of Children and Family Services. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities

• Serves as Downstate Administrative Support Services Manager

• Plans and coordinates with CMS the development and control of telecommunications, facilities, security, records management, vehicles, mail room, print shop, and leasing programs

• Serves as full line supervisor of subordinate staff

• Through subordinate supervisors, directs and implements policy for the statewide Telecommunications Program, General Services Unit, and Building and Facilities Administration

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four years of college, preferably with courses in business or public administration.

• Requires three years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

• 3 years of experience managing an administrative services operation in a public or business organization.
• 3 years of professional experience in budgetary operations and/or procurement services.
• 3 years of experience supervising professional staff in a public or business organization.
• 3 years of professional experience in the oversight of a large program with multiple sites or multiple teams of subordinate professional staff.
• 3 years of professional experience conducting long-range planning for facility needs.
• 3 years of professional experience in lease management in a public or business organization.
• 3 years of professional experience in the development and implementation of policies and procedures in a public or business organization.

Conditions of Employment

• Requires the ability to pass a background check

• Requires possession of a valid driver's license and ability to travel

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Work Hours: Monday-Friday 8:30am-5:00pm

Work Location: 406 E Monroe St, Springfield, Illinois, 62701

Agency Contact: lillian.koehl@illinois.gov

Posting Group: Leadership & Management

PUC #: 90683664

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield