DOS - Community Assistance Consultant - 45001048

Requisition No: 835075

Agency: Department of State

Working Title: DOS - Community Assistance Consultant - 45001048

Pay Plan: Career Service

Position Number: 45001048

Salary: $50,000.00 annually

Posting Closing Date: 09/08/2024

Total Compensation Estimator Tool

Department of State

Community Assistance Consultant (DHR Development Director)

Division of Historical Resources

Division Director's Office

Open Competitive

Minimum Qualifications:

• Bachelor's degree from an accredited college or university OR four years of full-time, paid relevant work experience including, but not limited to, non-profit management or development.

• At least two years full-time, paid work experience in fundraising and coordinating fundraising campaigns.

• Resume

• Cover letter detailing education and experience that support the statements above.

Preferences:

• Experience working with Boards of Directors

• Experience in planning and management of non-profit development activities.

• Experience with event planning, management, and hospitality.

• Experience writing and managing grants.

• Experience with production of sponsorship packets and proposals.

• Experience with developing and managing budgets in the non-profit context.

• Experience with fundraising and/or membership program management software.

• Experience working in the cultural non-profit sector

• Certified Fundraising Executive (CFRE) certification

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Oversees the development activities of the Division of Historical Resource's Citizen Support Organization (CSO). Is responsible for establishing and maintaining donor relationships and identifying donors to diversify the donor base. Coordinates contribution acknowledgment, the creation and distribution of sponsorship materials, and oversight of financial and administrative records. Maintains records and correspondence related to all contributions and funding sources. In coordination with Division leadership and relevant program area staff, monitors CSO budgets and CSO-funded program activities. Prepares for and assists with annual audit of CSO accounts. In coordination with Division leadership, develops and establishes policy for CSO management and development, as needed.

• Plans and coordinates CSO board meetings and other events involving board members or CSO activities. Coordinates CSO board travel authorization documentation and reimbursements. Provides reports as assigned. Prepares meeting minutes and all other CSO meeting materials. Oversees and coordinates communication and information distribution to board members.

• Works with the CSO and relevant Division staff to research, identify, and plan projects to secure non-state funding through contributions, grants, sponsorships, earned income activities, and special events. Develops, implements, conducts, and evaluates activities. Assists with programs and special events throughout the Division, as needed.

• Prepares and submits proposals, reports, and compiles or creates relevant visual material. Prepares grant applications and manages and tracks grants received. Works with relevant program area staff and CSO bookkeeper to prepare appropriate financial and administrative reports on all CSO activities.

• Performs other work-related duties as assigned.

Knowledge/Skills/Abilities:

• Experience working with a Board of Directors; Experience working on a capital campaign

• Ability to prepare and analyze data, analyze financial spreadsheets, and develop and deliver presentations and reports

• Knowledge of the principals, practices, strategies and policies in planning, implementing, and evaluating programs

• Knowledge of the principles and practices of non-profit organizations

• Knowledge of museum, historic preservation, and cultural resources management terminology

• Skill in use of personal computers and software for word processing, communications, research, budgeting, fundraising, marketing, and basic graphic design

• Ability to prepare and analyze data, including financial reports

• Ability to plan, organize and contribute to multiple programs and activities

• Ability to follow applicable policies and procedures

• Ability to work independently and as a team member

• Ability to establish and maintain effective working relationships with staff, board members, government officials, stakeholders, and the general public

• Ability to communicate effectively, both verbally and in writing

• Ability to organize workflow and coordinate activities.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans', individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.