Documentation Coordinator

POSITION TITLE: Documentation Coordinator

JOB CODE NUMBER: 439011

JOB FAMILY: Engineering

GRADE: 3

FLSA STATUS: Non-Exempt

REPORTS TO: Division Operations Manager or Division Vice President

DEPARTMENT: Engineering

POSITION SUMMARY/OBJECTIVE:

This position is responsible for compilation and presentation of project documentation including submittals and Operation & Maintenance Manuals. As the Documentation Coordinator, you will prepare, assemble, and distribute project documentation in accordance with project requirements. You will assure that critical documentation is created, reviewed, approved, and filed in accordance with company and regulatory policies.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Work with Engineering and CAD departments to accurately document components of projects, including necessary information on dimensions, part number derivation, specifications, and operation and maintenance instructions.

• Use catalogs, both printed copy and electronic, to identify information relevant to parts chosen by the engineer for the project.

• Identify errors in the Bill of Material associated with part numbers.

• Conform to the customer's specifications for presentation of required information.

• Locate and assemble operation and maintenance materials on key equipment to create a user-friendly Operation & Maintenance Manuals, whether printed copy or electronic.

• Ship documentation to the address designated by the Project Manager.

• Provide clerical support for other documentation, quality control, and administrative staff, as required.

• Perform other job-related duties as assigned.

EXPERIENCE, SKILLS, AND EDUCATIONAL REQUIREMENTS:

• Graduation from high school or GED equivalent.

• Basic computer literacy, particularly MS Word, Excel, and Adobe Acrobat.

• Good language skills, particularly spelling and grammar.

• Good organizational skills.

• Ability to communicate effectively verbally and written format.

• Ability to work under pressure and with frequent interruptions.

COMPETENCIES:

• Communication Skills

• Detail Oriented

• Organizational Skills

• Adaptability

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Work is performed in office settings.

• The noise level in the work environment is usually moderately quiet.

PHYSICAL AND MENTAL REQUIREMENTS:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Working safely is a condition of employment.

• While performing the duties of this job, the employee is frequently required to talk and hear.

• Prolonged sitting and/or standing are required.

• The employee is occasionally required to walk distances of fifty (50) to one hundred (100) yards, climb stairs, bend, and crouch.

• The employee must be able to use his or her hands to operate, finger, handle, or feel objects or controls and to reach with hands and arms.

• The employee must periodically lift and/or move objects up to fifty (50) pounds.

• Specific vision abilities required by this job include the ability to see and read small printed materials and the ability to adjust focus.

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust.

• Ability to simultaneously address multiple complex problems.

• Ability to perform under stress and/or in emergencies.

• Ability to perform in situations requiring speed, deadlines, or productivity quotas.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a part-time position during normal business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. However, longer hours may be required.

Acknowledgement:

I have read, fully understand, and agree to the responsibilities and requirements outlined in this job description. I have discussed what needs to be accomplished with my Manager and intend to fulfill my commitment to Revere Control Systems to the best of my abilities. Revere Control Systems reserves the right to change and/or modify the duties and essential functions of this position at any time.

Employee Signature Date