We are currently seeking a bright, highly motivated Documentation Specialist to join our Operations team in our Philadelphia, PA office.
The Documentation Specialist is responsible for managing all aspects of the vendor/customer relationship at the transactional level. The principal focus is on supporting the internal and external Salesforce in achieving sales goals through the building and maintaining of relationships with vendors and end-users, preparation and processing of lease transactions, and communication with our vendors, customers, management, and sales individuals. The Documentation Specialist will assist in the training and education of new members on leasing procedures and documentation.
The signing of lease documents by a designated signing authority
Timely input of new applications into the system
Timely preparation and/or review of documentation
Coordinate delivery and acceptance of the equipment and reconcile any issues prior to funding, obtaining any necessary change addendums to ensure correct documentation.
Verify that the appropriate pricing and profitability requirements are achieved
Timely filing of UCC's, initiate lien searches and site visits, as required
Provide proactive and accurate verbal and written communication
Facilitate problem resolution
Act as the primary liaison between customers and/or vendors and other departments in communicating our policy, facilitating transactional issues and requests as well as resolving issues.
Manage phone traffic.
Identify opportunities for organizational improvement and support organizational knowledge sharing.
Assist supervisor in the training and development of new employees
Assume job responsibilities for co-workers when they are out of the office
Maintain logs and reports
Equipment leasing experience preferred
Strong PC proficiency
Mathematical Skills:Ability to calculate figures and amounts such as discounts, percentages, interest, and commissions. Knowledge of HP17B or HP12C and T-Value is a plus
Strong ability to communicate/build relationships with people
Ability to solve practical problems
Must be detail-oriented
Ability to work in a fast-paced environment and perform multiple tasks
People's United Bank