Document Management Specialist

Mastec Union City , CA 94587

Posted 2 weeks ago

MasTec Utility Services Group activities include the installation, maintenance and upgrade of communication and utility infrastructure, including, but not limited to: communications, electrical and natural gas distribution infrastructure.

At MasTec you'll be joining a family where we are dedicated to supporting each other and building an atmosphere of teamwork. As part of our team, your opportunities are limitless.

In addition to the valuable skills gained through training and on-the-job experience, MasTec offers competitive pay, including medical, vision and dental coverage, 401K and employee stock discounts.

We are currently seeking a Document Management Specialist to join our dynamic Team in the Bay Area supporting a major telecommunications infrastructure project.

Job Summary

The Document Management Specialist supports the Project Controls Manager and the Area Director, and is responsible for managing and performing the daily activities associated with cataloging and recording all project, production, engineering, project controls and operations related to documention. The Document Management Specialist is tasked with establishing and maintaining a structured document system that captures all contractual and internal deliverables and ensures compliance with project requirements. The role includes direct oversight and review of all Project documentation and the processes required to maintain organized project records for both internal and external personnel (e.g.: Project Managers, Engineers, Superintendents, Regulatory agencies, etc.).


  • Administer document and system access rights and revision control to ensure security of system and integrity of master documents;

  • Assist in determining document management policies to facilitate efficient, contractual electronic content while ensuring continuous access;

  • Administer document and system access rights and revision control to ensure security of system and integrity of master documents;

  • Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures;

  • Conduct needs assessments to identify document management requirements of departments or end users;

  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software;

  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff;

  • Exercise security surveillance over document processing, reproduction, distribution, storage or archiving;

  • Work closely with the project team to develop, maintain and validate all project processes required to conform to organizational and Client contractual obligations;

  • Monitor regulatory activity to maintain compliance with records and document management laws;

  • Document technical functions and specifications for new or proposed content management systems;

  • Work with all delivery and support functional specialties to develop and measure conformance with process standards;

  • Ensure accurate and timely reporting of all document deliverables to the Client.


  • Two years (2) years' experience in a document management environment associated with a major contract delivery;

  • Computer literate, knowledge of Windows and Microsoft Office (Word, Access, Excel and Power Point), SharePoint and Adobe;

  • Proven history of working in a cross-functional environment providing accurate data to team members to ensure forecasted project compliance and reporting;

  • Must be self-motivated with a proactive approach to working with diverse teams.


  • MasTec prefers, but does not require, that candidates have experience in the local area;

  • Bachelor's Degree.

Don't miss this great opportunity!

All applicants must pass a background check and pre-employment drug screen. Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan.

MasTec is a publically traded company MTZ (NYSE).

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

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Document Management Specialist