Document Imaging Specialist II

Texas A&M University College Station , TX 77840

Posted 3 weeks ago

Job Title

Document Imaging Specialist II

Agency

Texas A&M University

Department

Academic Affairs Recruiting Office

Proposed Minimum Salary

$11.25 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Document Imaging Specialist II is responsible for providing office support by preparing admissions-related documents for intradepartmental and external routing.

Required Education and Experience:

  • High School Diploma or any equivalent combination of education and experience

  • One year of experience in general office or clerical work

Required Knowledge, Skills and Abilities:

  • Working knowledge of word processing software programs

  • Attentive to details and able to interpret information with accuracy

  • Ability to multi-task and work cooperatively with others

Other Requirements:

  • Office hours Monday-Friday 8am to 5pm with staggered lunch hours.

  • Must be able to work extended hours during peak times as necessary.

Preferred Education and Experience:

  • 3 years of experience in general office or clerical support, preferably within TAMU

  • 1 year of experience in an admissions and/or document imaging related environment

  • Experience using a computer and scanner

Salary: $11.25 per hour

Responsibilities

  • Uses Document Imaging Workflow System (DIWS), and Compass to process Admissions applications, Admissions related documents and documents for the Office of the Registrar and International Student Services

  • Participates in maintaining the DIWS and in the retrieval and storage of documents as part of the official records retention requirements

  • Scans all admissions documents and conducts review of computerized imaging indexes of documents to ensure accuracy and conformance to accepted standards and quality for the Imaging System

  • Demonstrates creative problem solving skills and continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality and seamless service to customers

  • Analyzes subject matter of documents to ensure accurate indexing for the DIWS

  • Approves the quality and accuracy of documents stored in the Imaging System

  • Performs image manipulation functions

  • Validates documents for release into the DIWS

  • Maintains and utilizes appropriate logs for all imaging work

  • Works cooperatively and jointly with Admissions, Registrar and International Student Services staff to improve operations, decrease turnaround times, streamline work processes, and provide quality seamless service to applicants

  • Handles special projects as assigned by supervisor

  • Assists with training of temporary staff during peak seasons

  • May assist with name searching, assignment of UIN s, and opening, prepping, and sorting of mail

  • May assist with large mailouts of admissions letters to prospective students as needed

  • May assist with batching of documents for storage and retention

  • Prepares Admissions-related documents for intradepartmental and external routing (entities include academic colleges, academic departments, administrative departments, external entities to the university)

  • Performs other duties as assigned

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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