The ideal document controls candidate will have the following experience:
3+ years in a document control position
Understanding of principles, practices and procedures of automated and manual document control, including access and version control, identification and classification, storage and retrieval
Excellent interpersonal skills with an ability to interact and coordinate with staff at all levels of seniority
Demonstrated attention to detail and accuracy, as well as strong organizational and administrative skills
Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required
Excellent command of the English language, written and verbal
Ability to quickly learn corporate systems' processes and procedures
Ability to easily multitask between multiple projects
Demonstrate initiative and personal desire for project success
Mott MacDonald, a leader in the engineering industry providing cost effective engineering solutions throughout North America across various sectors is seeking a motivated document controls specialist to be based in our Houston, TX office. You will be responsible for working on large projects and managing documents and deliverables.
Responsibilities include, but not limited to:
Management of incoming and outgoing documents including tracking, distribution, and delivery
Coordination of deliverables with a view to time-sensitive deadlines
Ensure compliance with contractual requirements for document management, design deliverables, configuration control and document-related quality assurance and best practice
Troubleshoot and resolve document control queries raised by team members
Ensure the project team is innovative, results-oriented, and proactive by monitoring and routinely assessing team needs and organizing and initiating process improvements
Facilitate SharePoint project sites creation, customize SharePoint content, and setup SharePoint groups and permission
Assist in program/project baseline budget and schedule
Perform regular budget updates for individual projects at the project and program levels
Review contractor progress payment submittals
Analyze, review, forecast, and report on contract cost and schedule performance, to include the status of committed costs against approved budgets
Support the contract team in change order administration and review change order scope to assure the change order is not part of the original contract
Generate periodic and specifically requested cost / schedule reports and graphics utilizing computerized software
Mott MacDonald is a $2bn engineering, management and development consultancy. We're one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.
Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.
Equal employment opportunity is the law. English version, Spanish version, Chinese version.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.