Document Controls Specialist

Mott Macdonald Houston , TX 77020

Posted 11 months ago

Candidate Specification

The ideal document controls candidate will have the following experience:

  • 3+ years in a document control position

  • Understanding of principles, practices and procedures of automated and manual document control, including access and version control, identification and classification, storage and retrieval

  • Excellent interpersonal skills with an ability to interact and coordinate with staff at all levels of seniority

  • Demonstrated attention to detail and accuracy, as well as strong organizational and administrative skills

  • Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required

  • Excellent command of the English language, written and verbal

  • Ability to quickly learn corporate systems' processes and procedures

  • Ability to easily multitask between multiple projects

  • Demonstrate initiative and personal desire for project success

Job Description

Mott MacDonald, a leader in the engineering industry providing cost effective engineering solutions throughout North America across various sectors is seeking a motivated document controls specialist to be based in our Houston, TX office. You will be responsible for working on large projects and managing documents and deliverables.

Responsibilities include, but not limited to:

  • Management of incoming and outgoing documents including tracking, distribution, and delivery

  • Coordination of deliverables with a view to time-sensitive deadlines

  • Ensure compliance with contractual requirements for document management, design deliverables, configuration control and document-related quality assurance and best practice

  • Troubleshoot and resolve document control queries raised by team members

  • Ensure the project team is innovative, results-oriented, and proactive by monitoring and routinely assessing team needs and organizing and initiating process improvements

  • Facilitate SharePoint project sites creation, customize SharePoint content, and setup SharePoint groups and permission

  • Assist in program/project baseline budget and schedule

  • Perform regular budget updates for individual projects at the project and program levels

  • Review contractor progress payment submittals

  • Analyze, review, forecast, and report on contract cost and schedule performance, to include the status of committed costs against approved budgets

  • Support the contract team in change order administration and review change order scope to assure the change order is not part of the original contract

  • Generate periodic and specifically requested cost / schedule reports and graphics utilizing computerized software

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We're one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.

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Document Controls Specialist

Mott Macdonald