Document Controls / Production Specialist - III

Hntb Corporation Bellevue , WA 98009

Posted 6 months ago

Why Choose HNTB?

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.At HNTB, we're encouraged to go beyond discovering mere solutions that will impact our very landscape. We are encouraged to ask, "What if?" Our HNTB family fosters an inventive and resourceful commitment to finding unique answers to complex problems. We believe that the act of wondering sparks creativity. We will work to foster your creativity, career and personal growth. Come join HNTB and unleash your spark of imagination.For you, "together" can mean the chance to put together an exciting career. At HNTB "together" also means collaborating across geographies and disciplines within the firm. And "together" means that we are partners with our clients. Our goals are linked, and their success is our success. "Together" means that we are engaged in the communities we serve we live there and are committed to their growth and development.

Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more at https://www.myhntbtotalrewards.com.

Overview

The time is right to join HNTB Corporation! HNTB is currently seeking a Document Controls / Production Specialist

  • III in our Bellevue, WA office.

This position will be joining our growing Environmental Planning team of highly motivated and talent professionals, where the where the project work is both dynamic and plentiful!

Job Summary

Administers the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

Essential Responsibility

  • Defines normal standards and workflows for document management as well as administers the collection, authorization, publication, storage and retrieval of documents.

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) engineering and construction documents and other business policies and procedures.

  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.

  • Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.

  • Manages document processes and systems to ensure control and availability of documentation to site personnel.

  • May provide training to project personnel regarding document control and/or project management system use and procedures.

  • Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention.

  • Performs and/or supports regular audits of document control processes and procedures.

  • May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

  • Performs other duties as assigned.

Additional Responsibilities- Edits and formats content written by others for environmental reports, specifications, contracts, and requests for proposals, ensuring consistency in writing style and approach throughout various documents written by different authors.

  • Efficiently works in and formats a variety of client-specific templates. Creates macro-enabled document templates to requested specifications, using Microsoft Word.

  • Manages and coordinates production schedules to on-time, on-budget completion.

  • Sets up and maintains file structures and file-sharing sites. Ensures all produced materials are properly versioned and stored in appropriate location within designated drive or document portal (e.g., SharePoint)

  • Performs quality audits working with team members to verify compliance with stated requirements of project and company guidelines.

  • Prepares graphics as needed for reports and other documents. Basic Qualification Bachelor's degree in Engineering, Architecture, Construction Management, or Business 4 years related experience In lieu of education, 8 years project controls and/or technical administrative support experience Preferred Qualification/Skills- Previous environmental and engineering production and specification experience desirable.

  • 2 to 5 years of experience in technical and/or nontechnical writing and publications.

  • Bachelor's degree in related field (Journalism, Communications, Public Relations, English) and equivalent work experience.

  • Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe Creative Suite (Acrobat, InDesign, Photoshop, and Illustrator).

  • Outstanding file management skills.

  • Exemplary proofing/editing skills.

  • Enthusiastic, resourceful, organized, and detail-oriented. General Work Conditions Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions. Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use.

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran. The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

"EEO is the Law" Poster

"EEO is the Law" Poster Supplement


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Document Controls / Production Specialist - III

Hntb Corporation