Document Controller - Transit And Rail

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:

We are hiring an ambitious and forward-thinking a document controller - transit and rail - to join our established and growing team in New York.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety first

• Going home safe and well

• Client focus

• Deliver on our promise

• Integrity

• Always do the right thing

• Create opportunity - for our people to excel.

In this position they will be responsible for ultimate record keeping and for developing and training project managers on standards and process for document control.

You'll be responsible for:

• Manages activities involved in records management/document control.

• Provides support to proposals with exposure to various contracting methodologies.

• Supports relationships with other functions relative to document controls.

• Provides support as required to facilitate preparation of information for progress measurement.

• Assists with gathering information for tracking actual cost information.

• Exposure to the procurement process and the relationship to document controls responsibility.

• Manages daily tasks as assigned by Program Manager and project team.

• Ensures Mace QA QC standards are being met.

• Supports project team managing existing, and project generated documents and reports.

• Manages ultimate project record.

• Uses Bluebeam or similar software to manage the coordination, interface and interactions with internal disciplines, external teams and other third parties in reviewing, closing out open comments and preparation of a professional document or drawing package.

• Produces regular effective action items for the program leadership - weekly and monthly with program/project updates.

• Assists the team in devising and executing actions plans to rectify potential cost overruns or schedule delays, or to accommodate significant changes to the scope of work.

• Uses Adobe creative suite or similar software to assist the team with developing and packaging various document deliverables including proposals, qualifications, etc.

You'll need to have:

• New York/New Jersey specific experience.

• Experience in heavy civil construction or rail and transit industry.

• Experience in document control.

• Associate degree + 6 years of relevant experience or demonstrated equivalency of experience and/or education.

You'll also have:

• Previous experience with Skire (Unifier), A-site or other agency document control system.

Mace North America offers the competitive benefits such as:

• Health, dental and vision insurance, including an option with a health savings account.

• Flexible spending accounts (healthcare, dependent care and transit and parking where applicable).

• Disability insurance.

• Life insurance and accidental death and dismemberment.

• 401(k) plan.

• Paid time off.

• Paid holidays.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

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