Document Control Specialist

Smith & Nephew Pittsburgh , PA 15201

Posted 2 weeks ago

Job Description:

Job Summary:

The Document Control Specialist is a quality focused individual responsible for the coordination, execution and maintenance of the Document Control process according to approved procedures. The Document Control process controls the document lifecycle of QMS, DMR and DHF documentation.

This position will interact with functions including, but not limited to; Quality Engineering, Software Quality Engineering, Sustaining Engineering, Regulatory Affairs, Software, Mechanical and Electrical Engineering, Manufacturing Engineering and the Project Management Organization.

Job Duties and Responsibilities:

  • Assess and recommend operational efficiencies of company's Document Control process.

  • Responsible for the electronic file maintenance of thousands of documents and records.

  • Must be able to provide high attention to detail and quality work while performing and reviewing documentation submitted.

  • Understand and enforce Good Documentation Practices according to the company's current procedure.

  • Accurate data entry and maintenance of all master data files.

  • Timely filing of meeting minutes and other records.

  • Accurate maintenance of Document Control files.

  • Address questions from peers interacting with the Document Control process.

  • Provide classroom training on Document Control processes.

  • Actively participate in internal and external audits and other activities covered under the Smith & Nephew Quality Management System as required.

  • Ability to work efficiently and effectively under tight deadlines and maintain high quality output.

Desired Job Experience:

  • 2 years or more in a regulated industry, medical devices preferred.
  • 2 years or more Document Control experience preferred.


  • Highly proficient in Microsoft Office Products especially Microsoft Word and Excel.

  • Proficient at reviewing and editing documentation.

  • Continuous improvement and quality mindset.

  • Willingness to develop yourself and others.

  • Positive customer service attitude and focus.

  • Highly proficient in electronic file management utilizing windows explorer.

  • Ability to quickly learn new software based data and document management systems.

  • Effective planning and organizational skills with the ability to prioritize, multitask and work with a high degree of accuracy and attention to detail.

  • Strong verbal and written communication skills.

  • Ability to exhibit flexible thinking.

  • Knowledge of GMP's, FDA 21 CFR 820, ISO 13485 and other regulatory agency requirements sufficient to apply to quality operations and compliance.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Default Document Executive Specialist

Servicelink, A Black Knight Company

Posted 4 weeks ago

VIEW JOBS 3/6/2020 12:00:00 AM 2020-06-04T00:00 A re you ready to take your career to the next level? LoanCare, one of the top providers in the mortgage services industry, seeks an individual with a solid work history in the mortgage or real estate industry, to join our team as a Default Document Execution Specialist. The ideal candidate will enjoy working with clients, both internal and external, be detail oriented, and is driven to meet tight deadlines in a fast paced environment. If you are ready for a career and not just your next job, now is the time to join our team and become a part of something big. A DAY IN THE LIFE In this role, you will… * Manage a pipeline of Foreclosure, Bankruptcy, and Loss Mitigation related documents * Prepare, notarize, and/or execute documents as part of the default cycle * Complete quality review forms in conjunction with daily actions * Document system of record with tracking information and log codes * Upload records to imaging system WHO YOU ARE You possess … * A penchant for excellence. You will never settle for a lesser standard. * High desire to learn multiple aspects of mortgage default servicing. * Structured approach to pipeline management. * Considerable attention to detail. * The ability to work as part of a team and independently to accomplish daily tasks. WHO WE ARE About us … LoanCare, a ServiceLink company, is a leading national provider of full service subservicing and interim subservicing to the mortgage industry and has offered its expertise and best practices in providing servicing solutions for others since 1991. At the present time, LoanCare subservices over 1 million loans in 50 states. LoanCare has a seasoned loan servicing team with senior managers averaging nearly 30 years of experience in the mortgage and financial services industry. LoanCare, its affiliates and subsidiaries, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, gender identity or expression (including transgender status), genetic information or any other characteristic protected by applicable law. Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. DETAILED JOB DUTIES * Review, execute, and notarize foreclosure, bankruptcy, loss mitigation, and default compliance documents. * Ensure documents are accurately prepared in accordance with state guidelines and internal policies and procedures. * Document corrections in tracking system and follow up for completion. * Order documents and/or supporting documentation as needed to support execution of the documents. * Manage document execution/preparation issues from time of notification to resolution. * Manage the notary workstation and reconcile data recorded in notary system. * Upload records to imaging system. * Communicate with attorney firms, staff, management and internal default areas. * Provide administrative support. * All other duties as assigned. MINIMUM QUALIFICATIONS * High School Diploma or equivalent required * Two (2) years of Call Center or Customer Service experience preferred * Knowledge of customer service principles and practices * Excellent communication skills * Attention to detail and accuracy * Problem-solving skills and problem analysis * Basic mortgage product knowledge preferred WORK CONDITIONS Working conditions are normal for an office environment. Ability to attend work and be productive during normal business hours and to work early, late or weekend hours as needed for successful job performance. Over time required as necessary. Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. ESSENTIAL FUNCTIONS Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Reading Comprehension - Understanding written sentences and paragraphs in work related documents. English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Speaking - Talking to others to convey information effectively. Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making. Active Listening - Giving full attention to what other people is saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Instructing - Teaching others how to do something. Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one. Time Management - Managing one's own time and the time of others. Writing - Communicating effectively in writing as appropriate for the needs of the audience. Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. Written Comprehension - The ability to read and understand information and ideas presented in writing. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). Near Vision - The ability to see details at close range (within a few feet of the observer). Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. Oral Expression - The ability to communicate information and ideas in speaking so others will understand. Speech Recognition - The ability to identify and understand the speech of another person. Speech Clarity - The ability to speak clearly so others can understand you. PHYSICAL DEMANDS Sitting up to 95% of time Walking up to 5% of time Occasional standing, stooping, kneeling, crouching and reaching Servicelink, A Black Knight Company Pittsburgh PA

Document Control Specialist

Smith & Nephew