Document Control Specialist - Offshore Wind

Great Lakes Dredge & Dock Company, LLC Houston , TX 77020

Posted 2 months ago

Document Control Specialist - Offshore Wind

The Opportunity:

The position plays a critical role in ensuring that the accuracy and quality of project-related documents are maintained. The role has significant interaction with all functions of Project management Team (PMT), EPC contractors, Licensors, Vendors and Customers.

As a key member of the Offshore Wind Team, responsibilities include collection, retaining, retrieving, distribution and transmittal of new build vessel and project documents including reference documents, engineering drawings, equipment operations manuals, quality records and any other project records or newbuild vessel documentation.

About the Company:

Great Lakes Dredge & Dock Corporation is the largest provider of dredging, land reclamation and beach nourishment services in the United States, and the only U.S. dredging company with international operations. With the largest and most diverse dredging fleet in the US, Great Lakes serves a wide range of customers including the US Army Corps of Engineers; state, local and foreign governments; and private companies both international and domestic. Headquartered in Houston, TX GLDD has more than 200 pieces of dredging plant located strategically throughout North America and in various locations throughout the world.

Duties and Responsibilities:

  • Ensure the accuracy and quality of all hard copy documents. Ensure latest revisions of documents are available to all parties

  • Maintain project distribution matrix

  • Edit and update documents to meet company standard formats and numbering systems

  • Support and provide instruction on work processes and systems for the PMT as required.

  • Support Contract and Document Control Compliance initiatives defined by Company to ensure that file systems information is up to date and organized.

  • Support Document Control Planning for Vessel and PMT requirements for Document Control processes and procedures.

  • Ensure the accuracy and quality of the workflow process for documentation within the Company document management system (as applicable).

  • Identify opportunities within document management to integrate effective workflow processes for the PMT.

  • Receive, review, and distribute project documentation received from the project and vessel build teams in a timely manner to the Project Management Teams as required.

  • Work to maintain accurate records of documentation process flows within the document management system.


Minimum experience required for the position

  • 2+ years experience as a Document Controller in a project organization, either on the EPC or client side.

  • Previous experience in managing electronic and online document management systems including managing dual numbering systems (Client & Company)

  • Basic understanding of construction projects, nomenclature, documentation system and associated file numbering configurations

  • Preferably experience with document control Software (ProArc, Prolog, eB, Bentley, etc.)

  • Strong MS Office Skill set (Outlook, Word, Excel)

Preferred education

  • Bachelors degree in an applicable discipline preferred.

Additional Information:

  • Communicates effectively at all levels of the organization to ensure clarity in expectations requirements, and deliverables.

  • Excellent analytical, reporting and time management skills.

  • Team Player but capable of working independently.

  • Welcomes working in a fast-paced challenging and diverse environment.

  • Hands-on type of personality.


  • Competitive salary and bonus program.

  • 401(k) program that includes 100% company matching of the first 6% of employee contributions with immediate vesting.

  • Annual profit-sharing contributions by the company to participants' 401(k) accounts based on company's annual performance.

  • Medical, Dental, Prescription, Life and Disability insurance plans.

Great Lakes Dredge & Dock Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of and will not be discriminated against on the basis of gender, sexual orientation, gender identity, race, color, ethnicity, national origin, religion, age, veteran status, disability status, genetic information or any other protected category.

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Document Control Specialist - Offshore Wind

Great Lakes Dredge & Dock Company, LLC