Document Control Specialist

We are seeking skilled Document Control Specialists at all levels to join our team and play crucial roles in managing the lifecycle of critical project documents for large-scale public works infrastructure programs. These roles offer the opportunity to work on impactful projects, ensuring the accessibility, security, and compliance of essential documentation while collaborating with a dynamic team of professionals.

If you have a passion for all things documentation, have exceptional attention to detail, and thrive in fast-paced environments, these positions are tailored for you This posting is for future long term, full-time, onsite positions located in the state of New Jersey. Depending on the level of the role, responsibilities could include (but are not limited to) the following: Oversee the organization, accessibility, and security of documents in both digital and physical formats.

Maintain consistent filing structures, metadata tagging, and indexing for easy retrieval and management of documents. Ensure that document changes, updates, or revisions are approved, properly tracked, and recorded in the system and distributed. Maintain documents according to internal guidelines and policies, and regulatory requirements.

Protect sensitive information by adhering to security protocols for document storage and distribution. Provide quick and efficient access to documents as requested by team members, clients, or stakeholders. Support archival of documents for completed projects in a manner that allows for easy retrieval if needed later.

Conduct internal audits of documents. Prepare and provide documents for external audits, and records requests. Create and/or distribute reports related to document status, compliance, and tracking for management and auditing purposes.

Handle requests for document access, ensuring that only authorized personnel have access to restricted or sensitive documents. Manage the creation and build out of folder structures. Collaborate to identify improvements to document control processes and help implement them.

Support continuous improvements. Perform quality control checks of project documentation for accuracy and compliance with internal standards, correcting any errors found in version tracking or documentation. Work closely with IT and other teams to implement automation tools or enhancements within the document management system (DMS) that streamline processes.

Oversee the creation, approval, revision, archiving, and eventual disposal of documents, ensuring full lifecycle management and retention schedules are adhered to. Address and resolve document control issues that involve discrepancies, system failures, or non-compliance, escalating critical problems as needed. Collaborate with various departments to ensure document control processes align with project goals and organizational standards.

Skills and Attributes Possess excellent verbal and written communication skills. Possess excellent multi-tasking and organizational skills with supreme attention to detail. Possess excellent collaboration skills.

Advanced analytical and problem-solving abilities. Minimum Qualifications Bachelor's degree in Engineering, Construction Management, Business Administration, Project Management, or related field or equivalent combination of education/experience. 3 years' work experience as a Document Control Specialist on large, complex, public works infrastructure engineering programs. Ability to perform document audits and address findings.

Understanding of ISO 9001:2015. Understanding of security protocols and the management of sensitive/confidential information. Understanding of project close out.

Proficiency with industry standard document control software (e.g., SharePoint, E-Builder, Aconex, Procore, etc.) Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint, etc.) Preferred Qualifications Proficiency in security protocols and the management of sensitive/confidential information. Proficiency in project close out. Experience with large, complex, public works infrastructure engineering programs valued at $500M.

Experience in two or more phases of project lifecycle (e.g., predesign, design, procurement, construction, and post-construction phases). Compensation Details The salary range listed for this role is $104k-154k annually. The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc. Just LOOK at the Benefits We Offer Unlimited Flexible Time Off Paid Holidays Health Insurance Dental Insurance Vision Insurance Flexible Spending Accounts (Healthcare and Dependent/Elder Care) Long Term Disability Insurance Short Term Disability Insurance Life Insurance and Accidental Death & Dismemberment Policy 401(k) Plan with Guaranteed Employer Contribution Formal Career Planning and Development Program $2,500 Annually Towards Professional Development Wellness Program with Monthly Wellness Stipend Company Cell Phone or Cell Phone Plan Reimbursement Free Personalized Meal Planning & Nutrition Support with a Registered Dietitian Free Personal Financial Planning Services Employee Assistance Program Employee Discounts Employee Referral Bonus IN-LNJS Luster is committed to creating an inclusive work environment with a diverse workforce.

All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Luster does not accept unsolicited resumes.

In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster. Please email hiringluster.com for accommodations necessary to complete the application process.