Document Control Specialist

Beigene, Ltd. Emeryville , CA 94608

Posted 2 months ago

BeiGene, Ltd. is a commercial-stage biopharmaceutical company rooted in China that is dedicated to becoming a global leader in the discovery, development and commercialization of innovative, molecularly targeted and immuno-oncology drugs for the treatment of cancer.

The Document Control Specialist is responsible for managing GxP controlled documents through the development process while adhering to strict timelines, maintaining version control, and managing reviewers and approvers.

Essential Functions of the job:

  • Manage and maintain controlled documents in Veeva Vault QualityDocs (VVQD) including creating draft documents, maintaining profile card metadata, and linking supporting documents

  • Track Document Change Requests and Document Change Controls within to ensure reviews and approval are completed within strict timelines

  • Coordinate the review, approval, and archival of BeiGene's controlled documents in accordance with GxP regulations

  • Edit and proofread controlled documents for formatting, legibility, completeness, and adherence to Quality templates and procedures

  • Implement and utilize advanced word processing and automation features of Microsoft Office software

  • Build and Run reports in Veeva Vault QualityDocs to ensure accuracy and completeness of the document control process

  • Participate in validation testing for system implementations and updates

  • Manage Document Control email inbox with prompt responses to internal customers

  • Other duties as assigned



  • Treats people with respect; Inspires the trust of others; Works with integrity and ethically in accordance with BeiGene's Code of Business Conduct and Ethics, policies and procedures.


  • Prioritizes and plans work activities; Uses time efficiently; Completes administrative tasks correctly and on time; Follows instructions and responds to management direction.


  • Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations; Writes clearly and informatively; Able to read and interpret written information.


  • Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed; Contributes to building a positive team spirit; Shares expertise with others.

Adaptability Able to adapt to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Technical Skills

  • Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.


  • Follows instructions and responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.


  • Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.


  • Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.

Problem Solving

  • Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Project Management

  • Communicates changes and progress; Completes projects on time and within budget.

Computer Skills:

Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) Veeva vault, Compliancewire


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Marketing Specialist

Peet's Coffee & Tea

Posted 2 days ago

VIEW JOBS 4/21/2019 12:00:00 AM 2019-07-20T00:00 Overview Peet's is experiencing rapid growth in our retail coffeebars and expanding development across product categories are an important driver of that success. By leveraging our existing offerings and making significant investment into future platforms we are on a mission to expand our coffee, beverages and food programs worthy of our great coffee and we're looking to you to help drive our brand's success. Reporting to the Senior Manager of Retail Marketing, the Marketing Specialist of Retail Marketing will support marketing across seasonal product initiatives and promotional campaigns along with managing of in-store marketing materials and merchandise support for our retail coffee shops. Key responsibilities include project management, in-store deliverable and print production ownership, print vendor management, and merchandize & visual merchandizing support. The Marketing Specialist role is a full-time, exempt position. Responsibilities Responsibilities * Project manage seasonal campaigns, promotional campaigns and in-store marketing for new product launches. Identify and coordinate development of all creative assets for in-store marketing and ensure critical deadlines are met to launch new programs. * Support the creative development process from creative briefing through final asset development, in collaboration with creative and print vendor, to ensure the correct assets are created and distributed to stores for all promotional or seasonal programs on time and within budget. * Develop marketing program guides for internal store communications and training for seasonal and promotional programs * Monitor and update master document tracking all fixed marketing and program assets in Peet's retail coffee shops that are used for marketing and merchandising * Must have a very high attention to detail and work closely with creative team and printing partners to meet printing and distribution deadlines. * Support the development and rollout of merchandise category for growth, customer engagement and overall profitability  * Work cross functionally to support visual merchandizing needs in our retail locations, through creative collaboration, procurement and documentation Qualifications Qualifications * Bachelor's degree required * Minimum 2 years marketing, project management or visual merchandising, preferably within top-tier quick service or food/beverage industry * Proven ability to drive results with a high degree of personal initiative & integrity in a fast paced, dynamic environment * Ability to self-motivate and motivate others to accomplish goals by building strong relationships * Proven ability to successfully plan and manage projects with a close attention to detail and high level of organization * Excellent problem solving, communication, and process building skills * A passion for the Peet's brand Peet's Coffee & Tea Emeryville CA

Document Control Specialist

Beigene, Ltd.