Document Control Manager (4330-872)

STV Group, Incorporated New York , NY 10007

Posted 3 months ago

STV, Incorporated is a multidiscipline engineering/architectural consulting and construction management company performing over $300 million in revenue annually. STV's Construction Management Division is a nationwide practice that provides a distinctive range of expertise to clients in both the public and private sectors. Our varied services encompass program, project and construction management, as well as project controls, purchasing and contracting, and fiscal stewardship. Our portfolio within the Construction Management Division includes providing a diverse set of services centered within Program, Project and Construction management in the public works, healthcare, research, commercial, industrial, educational, judicial, institutional, transportation and aviation market sectors.

We have an exciting opportunity for a Document Controls Manager leading and directing a team of document controls professionals on a large scale, complex program in New York City.

The Document Controls Manager will be responsible for the following:

  • Oversight and management of a document control team

  • Developing a Document Management Plan inclusive of document distribution matrices, Roles and Responsibilities Index (RACI)

  • Setting up and establishing document control procedures, work processes/ flows

  • Oversight and management of the tracking, reporting and electronic/ hard copy filing of records, documents, submittals, correspondence, transmittals

  • Implementation, configuration and training of the Document Management System

  • Document archiving and project close-out requirements

The Document Controls Manager's duties encompass the following:

  • Coordinate with program team to enact the program and project filing and digital document management programs.

  • Perform periodic reviews of digital and hard copy records to ensure compliance to procedures

  • Maintain project website with updated project information and photographs.

  • Assist the program team in monitoring submittals on the project. Create and maintain submittal logs in e-Builder and control paper and digital distribution to project.

  • Maintain project contract drawings and digital plan room. Post updates in management and field office. Create and update drawings in e-Builder

  • Setup and maintain subcontractor status logs in e-Builder. Coordinate with prequalification coordinator, contract administrator, and project administrator to monitor subcontractor issuance and insurance certificate approvals and expiration.

  • As required by the program team the oversight and management of meeting minutes, enter into e-Builder, and distribution to required project team members.

  • Support the program team in subcontracting process by contacting bidders, ensuring required documents are delivered, and maintaining bidder logs.

  • Compile data required for monthly report into consistent format and assist project manager in assembling the report.

  • Assist program team with LEED tracking by maintaining tracking logs and LEED website. Control paper and digital distribution of LEED submittals to reviewer.

  • Aviation Market Sector experience is a preferred.

Job Skills & Abilities

  • Computer knowledge and efficiency, including Microsoft Office products

  • Implementation and use of E-Builder project management software

  • Understanding of commercial construction industry

  • Full understanding of drawings, specifications and construction administration processes

  • Excellent time management and organization skills

  • Ability to understand and follow instructions

  • Ability to maintain discretion and confidentiality at all times

  • Strong written and verbal communication skills

  • Functions effectively as part of a team

  • Dependability

  • Self-Starter

  • Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.

STV is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sr Associate Business Control & Risk Management

Santander Bank

Posted Yesterday

VIEW JOBS 11/20/2018 12:00:00 AM 2019-02-18T00:00 Sr. Associate, Business Control & Risk Management-1807301 Description [POSITION SUMMARY] The Sr. Associate, Business Control & Risk Management operates within the First Line of Defense to execute the Enterprise Risk Framework - ensuring compliance with Regulations, Heightened Standards, and Corporate Policy. The Sr. Associate will help champion the Business Control mandate acting as a critical partner guiding stakeholders to embed risk management practices in the 1st line. The Sr. Associate serves as a subject matter expert by advising and guiding enterprise wide initiative such as risk assessments, KPI development, remediation of issues. Evaluations require collaboration with various stakeholders while influencing parties towards strategic goals. May manage a small team in these efforts.[RESPONSIBILITY STATEMENTS]Acts as a liaison with Risk and Compliance or second line of defense- to develop and implement new policy requests/revisions, to complete all line of business related risk assessments, risk mandates, continuity plans, resolution plans and execution.,Analyzes, evaluates and provides strategic guidance and direction for programs, policies and procedures to ensure alignment with regulatory requirements and acceptable risk mitigation practices.,Develops and implements appropriate controls and procedures reflecting the standards set forth in the policies and Regulations while accounting for risks inherent in the.products, services, types of customers, locations of customers, and functions of the Business Unit.,Develops, implements and monitors compliance program and controls for the assigned area. Identifies gaps in controls, proposes solutions, and implements corrective actions.,Drives projects to implement the necessary changes to policy, procedures and processes in order to align the Business Unit(s) to the organization's OCC's practice standards.,Effectively partners with line of business to solicit information and to mitigate risk.,Manages complex process evaluations across single or varied line of business.,Provides advisory support for regulatory examinations and audits by defining the how and why for all implemented decisions; ensures all requested documentation is provided.,Recognized as a subject matter expert by advising and guiding enterprise wide initiative such as risk assessments, KPI development, remediation of issues.,Reports to management on regulatory developments and risks/issues identified within assigned Compliance area. Regularly provides reports to Retail Risk and Compliance Director on progress., Supports Business Unit team members in the resolution of Risk related issues. Qualifications [EDUCATION] Bachelor's Degree; Accounting, Business, Statistics, Risk Management, Information Systems, Finance, Economics or equivalent field.,Master's Degree; Accounting, Business, Statistics, Risk Management, Information Systems, Finance, Economics or equivalent field.,or equivalent work experience; [WORK EXPERIENCE] 5-9 years; 5-10 years experience in the Business Unit.,9-12 years; Risk Management, Internal Controls, Auditing, Credit Management, relevant line of business experience and/or legal or regulatory experience. [LICENSE/CERTIFICATION] Risk Certification [SKILLS AND ABILITIES] Ability to anticipate the impact of regulatory and other environmental factors and proactively take action to ensure the team/function/enterprise is prepared.,Ability to build credibility with, collaborate with, and influence line of business executives.,Ability to build internal and external networks of information resources within the risk management ecosystem.,Ability to collaborate with internal and external service providers to establish resource requirements, scheduling, assignments and service levels.,Ability to constructively work both independently and in collaborative environments involving all levels of management and employees,Ability to work with limited oversight from manager.,Advanced knowledge of the financial services sector, particularly with the competitive dynamics and products in retail banking and risk management.,Advanced understanding of the regulatory environment and how the risks of the products and services the bank offers are viewed by the Second Line of Defense and regulators.,Demonstrated experience executing risk projects across multiple business lines offering a wide variety of financial services products and services.,Demonstrated judgement in escalation, ensuring risk-based clear line of sight for senior executives into existing and emerging issues/incidents., Demonstrated thought leadership and application of operational risk identification and mitigation practices and procedures.,Excellent analytical and complex problem solving skills.,In depth research and analysis skills for more complex and critical data, interpret and communicate industry trends.,Strong understanding of BSA/AML and OFAC regulations, regulatory expectations and industry leading practices.,Superior project management skills. [PHYSICAL DEMANDS] Minimal physical effort such as sitting, standing, and walking. [COMPETENCIES] Brings out the best in each team member by consistently motivating and acknowledging peer contributionsUnderstands and leverages team dynamics,Effectively conveys difficult or complex information in an easy to understand manner, by providing the big picture and illustrating important linkages Asks open-ended questions that encourage others to give their points of view,Ensures people receive the information they require, and brings the team together to share information,Ensures that all directs and colleagues have appropriate knowledge of risk and the regulatory environmentInvestigates and identifies the root cause and corrects items deemed non-compliant, regardless of pressures from business or management,Fully accountable for timeliness, completeness, quality of projects, processes, products and servicesRemains calm and focused on goals while facing pressures, obstacles or short-term setbacks,Improves relationships between key individuals to achieve seamless cross-team work flow and positively impact resultsUses informal networks to gain support for ideas and projects,Keeps up -to-date with external market events, pressures and regulations which may impact the organization and assesses whether similar issues exist in the organizationCan identify functional and organizational implications associated with major trendsDesigns solutions to address industry activities that impact the organization,Monitors adherence to policies, regulations, processes and procedures within function and actively undertakes corrective action where necessaryUnderstands end to end processes across the organization and how processes are integratedHas a practical knowledge of regulations impacting area supported Job:Business Control Primary Location:New York-New York Organization:Technology (5900) Schedule:Full-time Job Posting:Nov 19, 2018, 6:36:24 AM AN EQUAL OPPORTUNITY EMPLOYER M/F/Vet/Disabled/SO Santander Bank New York NY

Document Control Manager (4330-872)

STV Group, Incorporated