Document Control Coordinator, Lead

Parsons Commercial Technology Group Inc. Merritt Island , FL 32952

Posted 2 weeks ago

Ready to put your Document Control skills to work on a marquee aerospace project that will be etched into the history of our nation? Would you enjoy being involved on a large scale, complex structural project that will push your design skills to the next level? Parsons is in the early stages of hiring a Lead Document Control Specialist to support a one of a kind launch platform for NASA at Kennedy Space Center.

POSITION OVERVIEW:

May supervise employees responsible for the flow and storage of all project documentation (correspondence, contracts, construction documents, engineering, schedules, etc.) between project operations, engineering disciplines, construction team, and other related support groups. Incumbent is typically responsible for a large project. Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents. Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

SPECIFIC RESPONSIBILITIES:

  • Serves as the document control job leader, providing technical guidance to lower-level Document Control Specialists assigned to the project. Reviews work produced to ensure timely and accurate results. Completes performance evaluations for those assigned.

  • Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.

  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.

  • Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers' needs.

  • Provides assistance to users in capturing and locating electronic information.

  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.

  • Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

  • Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.

  • Delegates and directs the work activities of project document control team.

  • Performs other duties commensurate with functional level and responsibilities.

  • Contributes as a team player who is deadline driven and works well with others.

PREFERRED EDUCATION/EXPERIENCE:

High school diploma (or equivalent) and 10-12 years of relevant work experience, including 5-8 years of prior document control experience .

SKILLS/COMPETENCIES:

Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required. Assignments will require a working knowledge of Electronic Document Management Systems. Sharepoint knowledge. Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.


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Document Control Coordinator, Lead

Parsons Commercial Technology Group Inc.