Document Control Administrator

Position Description

Come join our team at Jefferson Lab, where great minds matter.

Posting Date: 2/10/2025

Salary Range: $42,700- 62,300 (AS III)

Work Location Type:Dedicated On-site (100% working on-site)

What your job will be like:

Do you have a passion for solving technical challenges in pursuit of groundbreaking science? At Jefferson Lab, our Engineering Division provides technical services to the entire lab to support ongoing accelerator operations and other lab initiatives. We are seeking a skilled, self-motivated individual to join our Mechanical Engineering Group as a Document Control Administrator. In this position, you will be responsible for managing and maintaining the organization's documents by organizing, tracking, storing, and distributing them, ensuring accuracy, and accessibility to relevant personnel through a document control system, often utilizing electronic platforms; they typically review, update, and archive documents while monitoring version control and enforcing document lifecycle policies across the division. Effective customer service provided to a wide range of staff and visitors is required. The Document Control Administrator will also manage the plotter room which will involve printing drawings, plotting posters, and maintaining equipment.

In this role, you will:

• Document Management: Manage the electronic document databases administered by the Document Control Group
• Document Processing: Conduct QC/QA on engineering documentation to ensure compliance in accordance to the standards set forth by the Engineering Departments. Identify and communicate document discrepancies.
• Customer Service: Work with customers to determine the best and most effective methods that meet daily and long-term demands.
• Document Repository Management: Assist users in using the Document Repository and signatory programs and provide troubleshooting.
• Printing: Monitor and maintain printers, plotters, and supplies at several locations around the site. Print and mount large format posters.
• Documentation Support: Assist in writing and editing engineering documentation that supports the lab's Conduct of Engineering Manual. This includes policies, procedures, training materials, and specifications/requirements.
• Quality Assurance: Archive and QC electronic documents such as CAD drawings, written procedures, scanned data, forms, inspection results, etc. Verify completeness and accuracy of data and resolve discrepancies with document originators.

Qualifications We Require

• High School Diploma
• 5 years of relevant experience. Education above the minimum may be substituted for experience.

Knowledge, Skills, and Abilities

• Computer Skills using word processors, spreadsheets, and database entries
• Able to perform rudimentary troubleshooting and diagnosis of printers and plotters
• Able to manage and develop the requirements and tools for future technical data management systems

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community. A career at Jefferson Lab is more than a job. You will be part of "big science" and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes but is not limited to:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (vacation, holidays, sick leave)
• 401(k) Plan - 9% Lab Contribution; 100% vested
• Flexible Work Arrangements (Hybrid & Alternate Work Schedules available)
• Tuition Assistance, Training, and Professional Development Programs
• Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or any other basis prohibited by federal, state, or local law. As part of the JSA's equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @ jlab.org or call (757) 269-7100 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.

Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional.