Document Control Administrator Infrastructure

Graham Bellevue , WA 98009

Posted 1 week ago

Graham is a growing, dynamic and innovative construction solutions provider with history of success dating back to 1926. As an employee-owned company, you'll be able to capitalize on our collective success by becoming an owner yourself. You'll also be able to take advantage of professional development, learning and growth opportunities, while working on exciting, leading-edge projects.

We are seeking top tier talent to further strengthen our capabilities. We provide a collaborative and caring culture and the necessary tools and support for you to succeed, both personally and professionally. If you're eager to work on innovative projects, be part of a great team and become an employee-owner, Graham is the place for you.

As a member of our Infrastructure group, you will provide insight and innovative construction solutions to ensure the successful execution of various infrastructure projects, such as: roadways, highways and interchanges; bridges and overpasses; water and wastewater treatment facilities; transmission lines; general/public transportation including airports, seaports and light rail transit lines (LRTs); and conventional and alternative power generation like wind farms and district energy facilities. You will also further hone your skills operating under various delivery methods including Design-Build, P3 (Public-Private Partnership), Construction Management and IPD (Integrated Project Delivery).

About The Role

The Document Control Administrator reports directly to the Project Quality Manager and will some knowledge of document control and administrative support.

As a Document Control Administrator at Graham you will:

  • Control of new and revised documents; ensuring all current approved documents are available and maintained and are accurate in description; ensure quick, accurate retrieval of information

  • Administer and maintain the document control management process in accordance with policies, procedures, and Clients standards: issuing, receiving, and distributing all documents, filing, archiving all incoming and outgoing documentation (hard and electronic copies)

  • Coordinating and tracking of all client issued documentation for pursuits, maintain and manage the flow of information between the pursuit team and the client.

  • Distribution of all documents to all required team members

  • Become an expert user in the use of web-based document control systems, (as required by the clients) including training users and assisting outside organizations (when necessary)

  • Printing of all RFQ's, RFP's, PA's, addenda etc.

  • Maintain current and accurate filing of pursuit documents in project folders: download files, upload files, print files as necessary

  • Manage Document Control Tracker: update and keep current the document control tracker on all pursuits

  • Manage SharePoint folders for all pursuits and setup SharePoint access for outside partners if required, provide instruction to outside partners on the functionality of the SharePoint

  • Provide administrative support to pursuit team as required

To be Successful at Graham, you will have the following qualifications and experience:

  • High School graduate, Administration Diploma or equivalent experience

  • 2-3 years prior document control experience; construction industry experience an asset

  • Good formatting, grammatical, word processing and spreadsheet skills using MS Office (Word, Excel, Outlook)

  • Strong communication and problem-solving skills along with ability to prioritize work load along with attention to detail

  • Must be able to work in a fast-paced environment with a high volume of work

  • Ability to build solid relationships with Owners, Subcontractors, Vendors, and Designers

  • SharePoint experience is an asset

Compensation and Benefits:

  • Opportunity for ownership and increased income through dividends and share equity increases

  • 15% of annual profits are paid out in bonuses

  • Excellent Health & Dental benefits plan, Life insurance, AD&D, LTD and Flex Plan

  • 401(k) savings plan with employer matching upon eligibility

  • 12 paid holidays a year

  • 3 to 5 weeks of vacation per year, with credit for prior industry experience

  • Professional and career development opportunities

About Us

What we can offer you:

  • Strong commitment to safety in the workplace

  • Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast evolving business sector

  • Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

We're Building careers, not filling jobs.

View available job opportunities and submit your application online at www.grahamUS.com.

Applications will only be accepted as online submissions through the Graham website.

Please, no unsolicited resumes or phone inquiries from agencies, thank you.
13555 SE 36th Street, Suite 120

Bellevue, WA 98006


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Document Control Administrator Infrastructure

Graham