Doc Records Supervisor

Position Number: 22085714

County: Saline

Posting End Date: 3/20/2024

Anticipated Starting Salary: $32,405.00

Location: Benton Work Release - Benton

The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

Position Information

Class Code: C024C

Grade: GS05

FLSA Status: EXEMPT

Salary Range: $32,405.00 - $46,987.00

Summary

The Arkansas Department of Correction (ADC) / Department of Community Correction (DCC) Records Supervisor is responsible for overseeing the maintenance of inmate records. This position is governed by state and federal laws and agency/institution policy.

Functions

Supervises a small to medium-sized administrative support personnel by interviewing applicants and recommending for hire, providing training, making work assignments, approving leave, and evaluating the performance of incumbents. Maintains inmate records by reviewing and interpreting new inmate commitment orders, making necessary changes on classifications, computing inmate time, and entering information into AASIS.

Examines court orders and prepares forms concerning agreements on fast and speedy trials upon request of inmate and/or other states. Notifies unit administration of dates and names of inmates to be transported to court hearings. Notifies security when inmates are to be transported to court hearings, and runs background checks on inmates through ACIC/NCIC.

Informs security when inmate receives additional time and the inmate needs to be fingerprinted for a new fingerprint card. Monitors parole and release dates and performs clearance procedures before releases. Provides information and answers questions regarding inmate records and time as requested by inmates, attorneys, law enforcement officials, elected officials, courts, and inmate families.

Instructs staff on new procedures and department policy changes and prepares various forms, correspondence, and reports, as requested. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of record keeping systems. Ability to perform accurate mathematical computations.

Ability to maintain manual and computerized records. Ability to understand and prepare oral and written information, such as correspondence and other documents. Ability to plan, organize, and oversee the work of subordinates.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus one year of college courses with emphasis in general business, business management, or a related field; plus two years of experience in records management or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market: Little Rock