DOC Public Safety Shared Services Executive II - Sourcing Section - Contract Liaison

Position Title: Executive II

Agency : Department of Corrections

• Public Shared Service Center

Closing Date/Time: 07/03/2024 11:59 p.m.

Salary: Anticipated Starting Salary (Effective 7/1/24) $6,339 a month; Full Range $6,339 - $9,595 a month.

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 38895

Position Overview

The Illinois Department of Corrections is looking for a strategically driven Sourcing Section Contract Liaison. The person selected for this position organizes, plans, controls and evaluates the bidding and awarding of contracts for the procurement of commodities, services, and leasing for all institutions, facilities and units statewide. Additionally, the successful candidate will develop and control the procurement of services contracts, commodities, equipment and leasing procedures while ensuring the Procurement Code, Statutes, Rules and Regulations are adhered to. If interested in this unique opportunity, please apply according to the instructions listed on the posting. We encourage all qualified applicants to apply.

Job Responsibilities

• Coordinates, plans, directs, and controls the activities of regional sites including institution business offices and central office staff in bidding and initiating service and commodity contracts and leasing of equipment.

• Assigns, directs, and coordinates the procurement of commodity and service contracts, including Purchase of Care, Major Medical contracts, Mental Health, and Substance Abuse treatment, Federal Grants, religious, personal service, legal services, interagency agreements, equipment leases, and grant contracts.

• Serves as a liaison with the Department of Central Management Services, Office of the Comptroller other state agencies and with Central Office staff on contracting related issues, including but not limited to the original drafting and preparation of multi-agency documents to achieve compliance with all center requirements.

• Drafts, approves, edits and publishes Award Notices on CMS Illinois Procurement Bulletin internet webpage.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Special Skills

• Of the two (2) years of experience required above, requires those two (2) years of responsible administrative experience in contract processing and monitoring procurement processes in a public or business organization.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in business or public administration.

• Requires two (2) years of responsible administrative experience in a public or business organization.

Preferred Qualifications

• Prefers at least two (2) years of responsible administrative experience in contract processing and monitoring procurement processes in a public or business organization.

• Prefers at least two (2) years of professional experience bidding on and/or initiating service and commodity contracts.

• Prefers at least two (2) years of professional experience serving as a liaison with other government agencies, non-profits, and/or other medium to large sized organizations on special contracting related issues such as compliance with procurement laws.

• Prefers at least two (2) years of professional experience drafting, approving, editing and publishing Award Notices.

• Prefers at least two (2) years of professional experience coordinating special procurement programs, such as the Small Business Set-Aside Program and the Business Enterprise Program and/or similar like programs.

• Prefers at least two (2) years of professional experience reviewing and preparing contract amendments and/or procedures related to contract/purchasing functions.

• Prefers at least two (2) years of professional experience working with legal staff regarding service contracts and/or similar type of agreements.

• Prefers at least two (2) years of professional experience planning and/or conducting training for personnel who are involved in contracting functions and procedures.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.

• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.

• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Benefits

The hours are 37.5 hours/week, flexible (including the potential for hybrid remote work after completion of a probationary period) and includes 25 paid days off plus 13 paid holidays the first year of employment. In addition to a competitive salary, State employees receive extensive benefits including pension and retirement benefits, deferred compensation, health/vision/dental benefits with no waiting period, educational loan forgiveness and reimbursement, purchasing power to buy products right from your paycheck and pay over time, loans at affordable rates, insurance (including auto, home, and pet), exclusive discounts, professional development and paid training, and parental leave including adoption benefits. These are just a few of the many perks available to all State employees.

As an IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)

• Health, life, vision and dental insurance

• 12 weeks paid maternity/paternity leave

• Pension Plan - vesting at 10 years for Tier II

• Full 20-year retirement awards free health insurance during retirement

• Deferred compensation and other pre-tax benefits programs

• Paid state holidays 13-14 days annually

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)

• Employee Assistance Program and/or mental health resources

• For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Work Hours: See Below:

8:30 am

• 5:00 pm, Monday through Friday

Work Location: Public Safety Shared Services, 1301 Concordia Ct Springfield, IL 62702-5643

Agency Contact:

Suzanne LaTourelle

Email: Suzanne.LaTourelle@illinois.gov

Posting Group: Leadership & Management; Fiscal, Finance & Procurement; Public Safety

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield