DOC Public Safety Shared Services Contract Management Supervisor

Agency: Department of Corrections

Closing Date/Time: 07/15/2024 11:59pm

Salary: Anticipated Starting Salary $8,500; Anticipated Starting Salary Range $8,500-$10,500/month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: Gubernatorial Exclusion 062

A RESUME IS REQUIRED FOR THIS JOB POSTING

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Posting Identification Number 39373

Position Overview

The Contract Management Supervisor at the Department of Corrections serves as the lead professional over all Agency contracts. The ideal candidate will ensure appropriate fund obligations with the Comptroller and maintain records to avoid contract expirations. As the Agency Contract Management Supervisor, the Supervisor must lead a local subordinate staff of seven employees in the dedicated roles of contract oversight and review. The Supervisor will also assist and guide staff at our 27 facilities by providing direction and training, if needed. The Department of Corrections offers its employees excellent benefits, including a pension plan. We encourage all qualified applicants to apply.

Essential Functions

• Plans, coordinates, directs and manages the Contract Management Unit for the Public Safety Shared Services Center.

• Serves as a full-line supervisor.

• Provides notifications to end-users of need for renewals, amendments, and new contracts allowing adequate time for the procurement process and contract execution prior to contract start date.

• Verifies the accuracy of procurement documents prior to Directors signature.

• Provides copies of fully executed contracts to vendors and end-users.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in business administration and accounting.

• Requires three (3) years of professional supervisory experience in accounting, internal auditing, external auditing, budgetary planning and control, or public accounting.

Preferred Qualifications

• Prefers more than three (3) years of experience in contract writing/establishment, review, and monitoring within a large organization.

• Prefers at least three (3) years of supervisory experience.

• Prefers at least three (3) years of experience utilizing automated financial systems.

• Prefers a Bachelors' Degree in Business Administration, Business Management, Finance, Economics or Accounting.

• Prefers at least two (2) years of experience auditing contracts.

• Prefers at least six (6) months of experience with creating and administering training curriculum.

• Prefers at least six (6) months of experience with BidBuy or other procurement software.

• Prefers at least six (6) months of experience with SAP or other accounting system.

Employment Conditions

• Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen.

• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC teamwork's to serve justice in Illinois and increase public safety by promoting positive change in behavior of individualism custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)

• Health, life, vision and dental insurance

• 12 weeks paid maternity/paternity leave

• Pension Plan - vesting at 10 years for Tier II

• Full 20-year retirement awards free health insurance during retirement

• Deferred compensation and other pre-tax benefits programs

• Paid state holidays 13-14 days annually

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)

• Employee Assistance Program and/or mental health resources

• For more information about our benefits please follow this link:https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Work Hours: Monday- Friday 8:00am-4:00pm; Sat/Sun off

Work Location: 1021 North Grand Avenue East, Springfield, IL 62702

Agency Contact: Demetria.Greenwald@illinois.gov

Posting Group: Fiscal, Finance & Procurement; Leadership & Management

Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this

position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield