DOC Assistant Chief Southern Region Record Office

Agency: Department of Corrections

Closing Date/Time: 07/05/2024 11:59pm

Salary: Anticipated Starting Salary $8,694; Anticipated Starting Salary Range $8,694-$9,703/month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: Gubernatorial Exclusion 063

A RESUME IS REQUIRED FOR THIS JOB POSTING

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Posting Identification Number 38861

Position Overview

The Illinois Department of Corrections ("IDOC") is looking for a dynamic, detailed oriented person to serve as the Assistant Chief Southern Region Record Office. This individual will oversee the functions of Record Offices located in the southern region of Illinois for IDOC. The ideal candidate would be well versed in criminal sentence calculations, laws pertaining to criminal sentencing structure, and have experience interpreting court orders and opinions related to sentencing. A background in the management of official records would be beneficial. This is an opportunity to work in a fast-paced job with an incredible team. The position is located at IDOC headquarters in Springfield, IL. We encourage all qualified applicants to apply.

Essential Functions

• Plans, directs, controls, and evaluates the management of Records offices for the Southern region.

• Serves as Assistant Chief Record Officer.

• Schedules and conducts quarterly meetings with Southern Region Record Office personnel.

• Serves as a liaison between institution Record Offices, Parole Offices, Community Correctional Centers, Institutional Field Service Offices, City, State, Federal law enforcement, and judicial entities to facilitate flow of information and disseminate new information.

• Monitors and directs Record Office staff in the Southern region.

• Attend meetings with and for the Chief Record Officer.

• Represents agency at hearings to provide testimony on record office decisions relating to calculations effecting individuals in custody records and releases.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.

• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience including significant experience in an area related to records management, record retention, and Juvenile and Adult sentencing laws and sentence calculations.

Preferred Qualifications

• Prefers at least five (5) years of professional work experience reviewing and interpreting sentencing laws.

• Prefers at least five (5) years of professional work experience conducting and completing sentence calculations.

• Prefers at least five (5) years of professional work experience implementing policy and procedures at an organization.

• Prefers at least three (3) years of professional work experience drafting correspondence or memoranda to upper management or outside entities.

• Prefers at least five (5) years of professional work experience obtaining and verifying information pertaining to court sentencing documents from the clerks of the court or other pertinent sources.

• Prefers at least five (5) years of professional work experience reading and interpreting court opinions related to criminal convictions.

• Prefers at least five (5) years of professional work experience in relation to laws pertaining to the transfer of custody from one jurisdiction to the other.

• Prefers at least five (5) years of professional work experience responding to upper management in regards to general inquiries.

• Prefers at least five (5) years of work experience training staff on organizational processes.

• Prefers at least three (3) years of professional work experience serving as a subject matter expert in court hearings in regards to record office processes and procedures.

Employment Conditions

• Requires the ability to pass the IDOC/IDJJ background check.

• Requires the ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.

• Requires the ability to travel statewide.

• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state

holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)

• Health, life, vision and dental insurance

• 12 weeks paid maternity/paternity leave

• Pension Plan - vesting at 10 years for Tier II

• Full 20-year retirement awards free health insurance during retirement

• Deferred compensation and other pre-tax benefits programs

• Paid state holidays 13-14 days annually

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)

• Employee Assistance Program and/or mental health resources

• For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Work Hours: Monday- Friday 8:00am-4:00pm; Sat/Sun off

Work Location: 2713 Stevenson Dr, Springfield, Illinois, 62703

Agency Contact: Demetria.greenwald@illinois.gov

Posting Group: Public Safety; Leadership & Management

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield