Join the SAFY Family
Do you have a passion to serve families and youth right where they are?
Does seeing transformation in the lives of family and children motivate you?
We are seeking a mission focused professional to serve as a full time Divisional Office Manager responsible for taking care of the administrative functions for our SAFY of?Montgomery, Alabama divisional office.
As the Divisional Office Manager, you would:
Unlock entrance doors and remove phone from night ring to open office. At the end of the day, lock entrance and turn phone to night ring to close the office.
Greet visitors and answer calls on multi line phone system.
Responsible for processing incoming and outgoing divisional mail.
Serve as a liaison between the divisional office and the Service Center.
Use resolution skills to demonstrate effective problem solving. Maintain confidentiality regarding all interactions.
Enter new and discharged clients in database and maintain updates to changes in programs
Daily input of the Family Preservation Program (FPP)
Verification of FPP reimbursements
Track and maintain date sensitive documents such as: training activities, staff roster, etc.
File compliance duties
Oversee and/or implement the creation and maintenance of files from opening to closure. Purge records as required by agency policy.
Process background checks (i.e. employees, volunteers, interns)
Develop and implement plan for scanning all appropriate records.
Update and maintain all manuals, meeting minutes, state rules documents, etc. Distribute to staff or appropriate parties as required.
Assist in preparation for audits, such as maintain files, review of documents, etc.
Oversee office janitorial services and ensure the office is always clean.
Order and maintain supply inventory.
Maintain and update files.
Establish and maintain a positive working relationship with all levels of SAFY staff by participating in joint meetings, and problem identification and resolution.
Attend relevant in-house and external seminars, trainings, conferences and workshops to develop and enhance knowledge in the designated area as well.
Attends required meetings within division, region, and central office (team and/or community partners).
Meets regularly with supervisor to discuss issues and performance.
Sensitive and responsive to the cultural differences of staff, SAFY clients, referral sources and the public.
Maintain accurate records of receipt logs and send to AP.
Upload reports and other documents into DCBS website.
Other duties as assigned by supervisor.