Divisional Fiscal Controller

Overview

Job Title: Divisional Fiscal Controller

Corps, Institution or Department: NEOSA DHQ Finance Department

Reports To: As an integral part of the Finance Department team, the Fiscal Director is directly responsible to the Financial Secretary and Assistant Director of Finance with cooperative interaction with the Supervisor of Budgets, Audits & Corps Support. This position must be able to schedule and perform assigned responsibilities with a high degree of efficiency and implement decisions of the Command Finance Council.

GENERAL PURPOSE OF JOB.

To further the building of the Kingdom of God through The Salvation Army by providing a high level of co-ordination of the daily accounting functions for NEOSA Divisional Headquarters and maintenance of manual and / or computerized accounting records including, but not limited to, analysis and assistance in all aspects of the accounting for Divisional Funds (General, Divisional Deposit, Service Extension, Camp), all Unit Funds (Corps, Area Services, Area Services), and projects as assigned.

MISSION OF THE NEOSA DHQ FINANCE DEPARTMENT

The Finance Department of the Northeast Ohio Divisional Headquarters is committed to promoting building of the Kingdom of God through The Salvation Army by providing supportive services to the officers and administrative personnel of Corps Community Centers and other program entities in order to assist each to fulfill their fiduciary responsibilities inherent with their appointments or assigned responsibilities. Our pledge is to provide within reasonable expectations:

• Timely & accurate fiscal reporting to Divisional Headquarters administration

• Consultation in order to maintain a high level of fiscal stewardship and integrity

• Timely & accurate fiscal reporting to Territorial Headquarters administration

• Internal auditing to assure administration of appropriate fiscal management

• Education of all financial personnel

• Provide recommendations to maintain positive fund balances.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES.

Schedule and supervise staff in Daily Accounting Process/Accounting Data Entry specifically accounting, bookkeeping, clerical, and reporting functions to ensure adherence to all time sensitive reporting deadlines.

Coordinate through the Finance Department staff the timely processing of all related activity and financial records; including, but not limited to: Depositing and Receipting of Income ISA Accounts Receivable Accounts Payable Disbursements (Check Processing) Adjusting Journals Accounting Data Entry Internal & External Reporting Requirements Development of special reports as requested

Divisional Accounting system responsibilities include: Analysis of data entry and process adjustments as needed Prepare and / or review journals General review of monthly output reports Maintenance of Daily Bank Balances Communicate with THQ the month end closing to facilitate the processing of reports Preparation of reports and analysis as requested by FS / ADF or Administration

Coordinate and supervise the completion of the reports required for the Territorial Consolidation

Coordinate the DHQ Budget Process, from inception to approval.

Coordinate and provide, in the format needed for CFC approval, the Fiscal Closing for DHQ Funds

Review employment and salary adjustment forms verifying budgetary provision for DHQ

All training of departmental staff (Serenic software)

Serve as DHQ liaison with bank personnel

Serve as liaison with independent audit firms for all entities within the NEOSA division: including but not limited to, timely completion of preliminary work papers and review of draft statements prior to forwarding to Territorial Audit Secretary

Supervise, coordinate and / or assist in completion of year-end Fiscal Statements for Corps (in lieu of independent audits)

Assist with internal audits as assigned (including periodic lead auditor)

Completion of Annual Command Review Schedules as assigned.

Assist government funding compliance as assigned

Complete all special projects as assigned

Reconcile bank accounts for Payroll II & Payroll III

Perform any other duties as assigned or requested by the FS or ADF.

SUPERVISORY RESPONSIBILITIES:

Supervise and coordinate assignments for all Clerks and Accountants in the Divisional Accounting office

Staff Accountant

• Financial Statements / Consolidation Staff Accountant

• THQ/DHQ Deposits and Capital Junior Accountant

• Service Unit Junior Accountant

• Payables Specialist Accounting Clerk

• Accounts Payable Accounting Clerk

• Accounts Receivable

Supervise and instruct all aspects of Corps Accounting via Serenic Software.

Field Accounting Manager - provide guidance and instruction CAMS Bookkeepers - train and instruct, as needed Off-site Finance staff (Area Services, Kroc, Harbor Light) - train and instruct, as needed

Qualifications

MINIMUM EDUCATION and/or EXPERIENCE:

• Bachelor's Degree with Major in Accounting, Master's degree preferred
• 5-10 years of experience as an accountant, preferably within The Salvation Army Divisional Headquarters structure

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS.

• Proficient skill in Excel and other Microsoft Office Software

• Knowledge and proficient in Serenic Software required

• Knowledgeable re: not-for-profit accounting concepts

• Experienced in functionalized accounting systems

Salvation Army Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Acceptable job performance includes the completion of the job responsibilities as well as compliance with the policies, procedures, rules, and regulations of The Salvation Army.

The employed occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of The Salvation Army in all job-related matters and activities.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.