Divisional Administrative Assistant

SBM Management Saint Louis , MO 63150

Posted 2 months ago

Overview

SBM Management is searching for a Divisional Administrative Assistant who is motivated and committed to providing outstanding customer service each and every day while ensuring a positive experience for each caller and visitor. The ideal candidate will be self-motivated and have excellent typing skills.

Responsibilities

  • Support site management with employee programs and services

  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

  • Organizes and maintains file system, and files correspondence and other records.

  • Answers and screens manager's telephone calls, and arranges conference calls.

  • Coordinates manager's schedule and makes appointments.

  • Greets scheduled visitors and conducts to appropriate area or person.

  • Arranges and coordinates travel schedules and reservations.

  • Conducts research, and compiles and types statistical reports.

  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

  • Makes copies of correspondence or other printed materials.

  • Prepares outgoing mail and correspondence, including e-mail and faxes.

  • Orders and maintains supplies, and arranges for equipment maintenance.

Qualifications

  • Experience as an administrative professional

  • Bilingual (English/Spanish) is preferred but not required

  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint)

  • Exceptional customer service skills and phone etiquette

  • Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required

Available Shift: Full Time


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Divisional Administrative Assistant

SBM Management