Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Division Support Coordinator

Expired Job

State Of Oklahoma Oklahoma City , OK 73113

Posted 4 months ago


Office of Special Education, Oliver Hodge Building, Oklahoma City, OK


Under general direction perform administrative and confidential secretarial work for the head of a division; coordinate activities of division support personnel. Perform related duties as required.


Graduation from an accredited college or university with an associate's degree (bachelor's degree preferred) and four years of experience in the independent performance of secretarial duties. Supervisory experience preferred [official transcript(s) required].

NOTE: One year of qualifying experience may be substituted for each year of the required education with a maximum substitution of two years; high school diploma or GED required.


  • Considerable knowledge of the procedures and techniques of business communications; of business English and of modern office management principles, methods and procedures; of administrative survey techniques and skill in their applications; some knowledge of statistical and research methods, and budgeting procedures;

  • Ability to exercise good judgment in analyzing situations and making decisions; to handle confidential work with tact and discretion; to organize and present facts and opinions clearly and concisely; to establish effective working relations with other employees and the public; to demonstrate tact, courtesy and initiative;

  • Conscientious commitment and willingness to provide courteous, consistent, efficient service through the performance of the prescribed job duties;

  • Proficient computer skills including knowledge of PowerPoint, database, spreadsheet and general computer operations.


  • Perform administrative secretarial duties for the division head; act and speak in his/her absence on matters of ready interpretation on standard departmental policies and matters not requiring an executive decision;

  • Maintain extensive personal calendar, scheduling and coordinating speaking engagements, conferences and meetings; Make travel arrangements and prepare travel claims; Maintain archive records for division;

  • Receive visitors and dispose of inquiries personally or by referral to the appropriate section; Coordinate and supervise support staff scheduling for special projects within the division and for the State Superintendent;

  • Independently research, locate, assemble, collate, edit and summarize materials, information, and data for administrative, board, or commission consideration or action; may take and transcribe dictation of confidential or difficult technical or legal material requiring a high degree of accuracy; record and transcribe proceedings of meetings and conferences;

  • Compose correspondence requiring a thorough knowledge of agency procedures and policies; Prepare memoranda and directives informing staff of administrative decisions and matters of department policy; Analyze and prepare detailed reports on any phase of department activity;

  • Edit printing requests originating in various sections within the agency;

  • Organize and maintain files and records of a confidential, complex or otherwise sensitive nature;

  • Properly maintain and archive business files for the department including purchasing and budget records;

  • Communicate in a courteous and positive manner to effectively represent the professional goals of the State Department of Education;

  • Perform related work as required and assigned.


May train and supervise Administrative Assistants.





Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.


Veteran's Preference Points apply only for initial appointment in the Classified Service.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Division Order Analyst Coordinator

Diamondback Energy

Posted 1 week ago

VIEW JOBS 12/6/2018 12:00:00 AM 2019-03-06T00:00 Responsibilities: * Assist in leading and actively mentoring departmental peers including Analysts and Techs. Assist in organizing workload between the company's operational fields. * Reviewing and approving various setups, including but not limited to Division of Interest, for completeness, accuracy and timeliness to comply with applicable state code. * Prepare monthly status report of working well Division of Interest activity for management to ensure compliance with applicable state code. * Analyze title opinions, assignments, leases, agreements, etc. to aid in setup of Division of Interests. Assist in creation of Division of Interest as needed. * Lead special projects as directed by management. * Work with Land to coordinate information between departments. * Expedite and facilitate documentation throughout the Division Order department and other departments such as Accounting and Land following processes established to ensure SOX compliance. * Work in connection with Land group to cure title defects that affect division of interest ownership and suspense as needed. * Review and approve non-typical pay code changes, owner maintenance and other requests initiated by Division Order personnel. * Interface with owners and partners to assist in resolving complex issues. * Manage all data audits to confirm accuracy and compliance with SOX. * Other duties as assigned by management. Qualifications: * Bachelor's Degree and a minimum of 6+ years related experience * Or at least 10+ years' experience in similar position without a college degree along with a high school diploma * Ability to suggest, implement and oversee process improvements to increase effectiveness of division order and owner relations processes. * Possess the ability to develop creative and innovative solutions to complex problems and processes. * Possess strong ability to be able to mentor analyst, tech, admin and other positions effectively. * Ability to operate both independently and as part of a team. * Ability to effectively communicate information to (especially via email and phone) and work with all levels of the organization with an emphasis on Accounting and Land departments. * Excellent organizational, time management and leadership skills. * Microsoft Office (i.e. Excel, Work, PowerPoint, Outlook), Accounting Software (Excalibur), Accurint * The qualified candidate will * have strong attention to detail and organization skills * be quick to pick up on new concepts * be flexible regarding workload and priorities * possess a positive, team-oriented attitude * use courtesy, tact and diplomacy which are essential elements of the job * see the importance of and build strong relations both inside the company and outside with business partners and owners. Diamondback Energy Oklahoma City OK

Division Support Coordinator

Expired Job

State Of Oklahoma