Energy Transfer Partners - We are one of the largest Master Limited Partnerships with one of the most diversified portfolios of energy assets in the United States, totaling more than 71,000 miles of natural gas, crude oil, natural gas liquids and refined products pipelines, traversing 36 states with associated terminalling, storage and fractionation facilities. At Energy Transfer you will have the opportunity to grow professionally and develop your career and work on challenging projects with some of the best and brightest in the industry.
Energy Transfer is currently seeking a dynamic, personable, and professional Division Order Supervisor. The position reports to the Manager of Division Order, and will have responsibility for a team handling Division Order activities within a defined geographic area. In total, the Division Order organization has approximately 22 FTEs and performs the division order functions for the Partnership's crude oil marketing lease acquisition activity. The position will be located the Company's downtown Houston offices.
Manage a team of 4 to 7 analysts and one owner relations coordinator, as well as being a valuable member of the Division Order Management team.
Develop, train, and evaluate personnel, including performance reviews and performance against goals.
Analyze efficiency and performance and look for continuous improvement and assess the performance of the group against various measures to determine successful performance.
Review and approve the work done by the analysts so all system changes are accurate and documented, following any related SOX processes and procedures.
Ensure that Company procedures and policies are understood and followed.
Review and analyze Division Order Title Opinions, prior purchaser's pay sheets, deeds, leases, assignments, ratifications, various Land Agreements, curative documents, marketing arrangements and other documents to prepare division of interest spreadsheets, revenue decks and division orders
Setup Ownership in order to ensure the timely and accurate payment of royalties in accordance with state statutes
Process and research ownership changes and Division Orders pursuant to recorded conveyances, according to Real Property Law and business considerations
Process all probate documents. Process intestate succession in accordance with the laws of descent and distribution, where applicable, and make the appropriate transfers from interest owners in order to maintain a correct division of interest
Review title, request or investigate records for proper documentation and process all changes of interest ownership timely
Must be able to handle a high volume of ownership setup/changes in a timely and accurate fashion
Ownership changes must be made to ensure timely and accurate payment of royalties in accordance with State Statutes
Requires ability to read and understand legal descriptions associated with properties in Texas, New Mexico Oklahoma, North Dakota, Louisiana, and various other states
Work with management to deliver excellent customer service with our operators while balancing appropriate business risk to the company
Ability to work cross functionally other departments including Accounting, Regulatory, Legal, Marketing, etc.
Work with legal and commercial representatives to handle disputes and/or issues
Work with appropriate groups to ensure setups in various systems reflect the new party due to an assignment/name change/mergers
Send required correspondence to owners to cure title and process return receipt of requirements
Perform review and maintenance of suspense ledger by owner account. Assist other department personnel as needed to escheat owner accounts, as required by various state laws
Research and respond to owner inquiries related to discrepancies in payments, interests, and settlements
Forward documents timely for filing and scanning
Calculate various interest types working interest, net revenue interest, NPRI, overriding interest, etc.
Review & discuss division order log on a monthly basis for completion of handling owner inquiries
Research legal suspense items
Communicate and disseminate data to foster and maintain goodwill through positive interaction with operators and royalty owners
Maintain communication with internal departments to promote efficiencies through synergy of team efforts
Work with legal/management to compile lease data relative to the preparation of legal documents and/or federal agreements in compliance with specific legal requests or governmental agencies.
Managing assigned geographic area(s) by coordinating the setup and maintenance of ownership records based on title information
Assist internal personnel with various projects that arise from, or that involve Division Order issues
Additional Knowledge, Skills, and Abilities (KSA's):
Demonstrated proficiency with a Division Order System
Excellent problem solving skills
Knowledge/Experience with SAP PRA a plus
Strong Knowledge of Real Property Law
Strong Knowledge of the laws of descent and distribution
Strong Knowledge of Federal and State Royalty requirements
Detail oriented. Accuracy is paramount
Ability to prioritize tasks assigned by multiple sources
Strong written and verbal communication skills
Must be able to adapt well to rapidly changing priorities and responsibilities
Strong working knowledge of Division Order, legal and/or title experience
Ability to ensure SOX compliancy with all tasks performed within the scope of division order related processes
Ability to operate both independently and as part of a team
Ability to effectively communicate information to (especially via email and phone) and work with all levels of the organization
Ability to suggest and implement process improvements to increase effectiveness
Organized, with excellent organizational and time management skills
Self-motivated, with ability to work with minimal instruction
The qualified candidate will
Have a strong work ethic
Have strong attention to detail
Be quick to pick up on new concepts
Be flexible regarding workload and priorities
Possess a positive, team-oriented attitude
Fast-paced office environment
Overtime required as necessary
Equal Opportunity Employer/Disability/Vet