Division Operations Manager (Pcn 10-2040)

Job Description

What You Will Be Doing

The Alaska Division of Geological & Geophysical Surveys (DGGS) is recruiting a Division Operations Manager to effectively manage the division's internal operations. The successful candidate will supervise the division´s administrative staff and section chiefs, construct and implement the division´s annual budget, allocate and approve human and fiscal resources, lead internal and external meetings, establish close relationships with collaborative partners, coordinate and write Division reports, analyze data, present findings, and make recommendations to assist the Director in developing goals and funding options for the division´s geoscience programs.

Mission and Culture

DGGS' mission is to determine the potential of Alaskan land for the production of metals, minerals, fuels, and geothermal resources, the locations and supplies of groundwater and construction materials, and the potential geologic hazards to buildings, roads, bridges, and other installations and structures (Alaska Statute 41.08.020). DGGS has multiple sections to serve the state's needs, including Energy Resources, Mineral Resources, Geologic Hazards, Hydrology & Surficial Geology, Volcanology, and our Geologic Materials Center; all are supported by our Geologic Information Center and Administrative sections. The incumbent will provide oversight and direction to facilitate all sections in successfully implementing their parts of our division's mission. The State's Alaska Geospatial Office is also housed at DGGS under the Director.

Benefits of Joining Our Team

This position makes high-level decisions for DGGS, which provides an interesting and challenging work environment for an innovative problem solver and manager. This position manages DGGS' talented, dedicated group of geoscience professionals, GIS and IT staff, and administrative staff at all career levels who work together to fulfill the division's mission. All staff are encouraged to learn and grow through work activities, from each other's experiences, through collaborative teamwork, self-directed learning, and via structured training opportunities. A flexible work schedule can be negotiated in consultation with the Director.

The Working Environment You Can Expect

This position is based in the main DGGS office in Fairbanks, Alaska. Office hours are 8:00 a.m. to 4:30 p.m., with an 8-hour daily work schedule. The work environment is open, informal, and collaborative. Our professional geological/geophysical staff is supported by our wonderful Administrative and Geologic Information Center staff, the latter of which meets our IT, database, GIS, publication, and website needs.

Who We Are Looking For

We are seeking a candidate who possesses excellent leadership, management, problem-solving, strategic thinking, budgeting, analysis, and communication skills.

In addition to the standard Minimum Qualifications, the following knowledge, skills, and abilities are REQUIRED for this position: These items must be documented in your cover letter and applicant profile. If you don't have experience with one or more items listed, please say so in your required cover letter.

• Supervise, coordinate, problem-solve, motivate, and lead staff to accomplish goals/objectives.

• Seek funding by conceptualizing, writing, and/or supervising others in writing proposals for grants, capital and operating requests, and/or other fund sources.

• Develop, manage, justify, allocate, review, approve, track, and oversee large, complex budgets utilizing enterprise-level budgeting software systems.

• Coordinate and lead meetings, set goals, maintain group focus to meet objectives, and synthesize results.

• Research, compile, analyze, and synthesize information and clearly communicate ideas and results in written, verbal, statistical, spreadsheet, graphical, map, and presentation formats for technical and general audiences.

Minimum Qualifications

Three years of professional experience in the broad occupational fields of the division or department and two years of supervisory and/or managerial experience, which may be concurrent with the professional experience.

Special Note:

"Professional experience in the broad occupational fields of the division or department," means experience in one of the professional areas that compose the division's purpose and function to ensure the applicant has the knowledge of the work of the division to be managed.

For example, in an administrative services division, qualifying professional experience could be in any one of the professional areas that compose business administration; such as accounting, procurement, human resources, and so on.

In a line division, for example the Division of Mining, Land, & Water in the Department of Natural Resources, qualifying experience could be in any one of the professional areas that provide for the use and protection of Alaska's State-owned land and water, such as geology, hydrology, forestry, natural resource management, and so on.

Additional Required Information

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

At the time of application, the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):

• Cover letter.

If selected for an interview, the applicant must provide the following:

• Transcripts, including statement of degree completed. Unofficial copies are fine.
• A list of three (3) professional references, one of which should be from your most recent supervisor, including name, job title, employer, and current contact information.
• A copy of your last (3) performance evaluations

SPECIAL NOTICES

• Requires occasional travel within Alaska (normally about one trip per month) and outside of Alaska (normally one or two times per year).

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Cover Letter

A cover letter is required for this position. In your cover letter, please explain how you meet the Minimum Qualifications and why you believe your knowledge, skills, abilities, education, and experience make you well-qualified for this position. Your cover letter will be used as a writing sample, and you are encouraged to provide sufficient detail to support your background statements. You should address each of the required knowledge/skills for this position (listed above).

Your cover letter will be used to determine which applicants will advance to the interview phase of the recruitment.

Please attach the cover letter to your application before submitting it online if you cannot attach it, fax or email it to the contact number provided below.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For assistance with your password, please visit the reset password page.

For specific information about this position, please get in touch with the hiring manager at the following:

Melanie Werdon

Director

melanie.werdon@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)

• Matching employer contribution into a defined contribution program (new employees)

• Employer contribution into a defined benefit or defined contribution program (current employees)

• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security

• Option to enroll in the Alaska Deferred Compensation Program

• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served

• Eleven paid holidays a year

01

A cover letter is required to complete your application for this position; failure to provide may result in your not being eligible for an interview. Have you attached a cover letter that follows the directions listed in the job announcement?

• Yes

• No

02

I understand that the education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application to be considered. Attaching a resume is not an alternative to completing the application in full. Failure to submit a complete application may lead to a determination that your application is incomplete and your removal from consideration for this job opening.

• I acknowledge that I understand this requirement.

Required Question

Agency State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/