Division Operations Manager (Pcn 25-3653)

Job Description

ATTENTION ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF) Division of Facilities Services is looking for a Division Operations Manager (PCN 25-3653) to help us Keep Alaska Moving!

Anchorage - $3,850.40 bi-weekly

Fairbanks - $3,965.60 bi-weekly

Juneau - $4,043.20 bi-weekly

Our organization, mission, and culture:

This position supports the Department's mission to "Keep Alaska Moving through service and infrastructure." The Department of Transportation and Public Facilities, Division of Facilities Services looks to be the premier facilities services provider by delivering, improving, and maintaining safe and efficient facilities across Alaska. Our team strives to provide the best possible service to our customers by collaborating and sharing knowledge so we can move forward together. We use technology and industry best practices to optimize our facilities and make evidence-based decisions.

The benefits of joining our team:

This position is part of a productive team that is highly valued, has opportunities for personal and professional career growth, and possesses the ability to make a positive impact in all facilities across Alaska. This position offers great health, retirement and leave benefits.

The future incumbent in this position will have an opportunity to further develop skills and build knowledge and competencies in the financial and administrative arena.

The working environment you can expect:

This position may be filled from Anchorage, Juneau, or Fairbanks. This position reports directly to the Divison Director located in Fairbanks, AK. The work environment allows for the opportunity to engage and meet with facility partners from all executive branch offices, key stakeholders, leaders, and Division employees statewide. Some travel will be required

What you will be doing:

In this position you will be responsible for leading statewide operations of facilities maintenance and will be the subject matter expert on all maintenance-related matters for over 800 state facilities, with a potential for many more facilities. You will be involved with the planning and implementation of the Statewide Facilities initiative in order to bring the majority of state-owned facilities under the centralized management of the Division. You will also be directly involved in providing leadership to three to five geographic facilities operations and maintenance supervisors across the state.

Who we are looking for:

To be successful in this position a candidate will need to exhibit the following:

• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operate effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work

To view the general description and example of duties for positions please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Three years of professional experience in the broad occupational fields of the division or department and two years of supervisory and/or managerial experience, which may be concurrent with the professional experience.

Special Note:

"Professional experience in the broad occupational fields of the division or department," means experience in one of the professional areas that compose the division's purpose and function to ensure the applicant has the knowledge of the work of the division to be managed.

For example, in an administrative services division, qualifying professional experience could be in any one of the professional areas that compose business administration, such as accounting, procurement, human resources, and so on.

In a line division, for example the Division of Mining, Land, & Water in the Department of Natural Resources, qualifying experience could be in any one of the professional areas that provide for the use and protection of Alaska's State-owned land and water, such as geology, hydrology, forestry, natural resource management, and so on.

Additional Required Information

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

At time of interview applicants are requested to submit:

• A list of three Professional references, one of which should be your most recent supervisor, including name, job title, employer, and current daytime phone number(s).
• A copy of your last three performance evaluations, or two letters of reference from past employers if evaluations are unavailable.

ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

SUPPLEMENTAL QUESTIONS

This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

For specific information in reference to the position please contact the hiring manager at:

Daniel Gibson, Facility Services Division Director

Email: daniel.gibson@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)

• Matching employer contribution into a defined contribution program (new employees)

• Employer contribution into a defined benefit or defined contribution program (current employees)

• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security

• Option to enroll in the Alaska Deferred Compensation Program

• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served

• Eleven paid holidays a year

01

Describe your knowledge and experience supporting DOT&PF's mission and functions as they relate to the Division of Facilities Services (DFS).

02

Describe your experience and ability to determine priorities, formulate short- and long-term goals and objectives with accompanying organizational and operational plans, monitor progress, and adjust resources to accomplish objectives.

03

Describe how you meet or exceed the minimum qualifications of this position. Provide detail of the number of years of professional experience you have gained in prior positions held within the broad operational filed of the Department, Division, or similar service. Within your description provide details of your work experience and positions you have held.

04

List any active professional licenses or professional certifications you have earned. Describe pre-requisites that are required to obtain listed licenses or certifications.

05

Specifically address your leadership style and how you plan to lead regional operations managers and their staff, while managing positive working relationships with other state agencies and customers?

06

This position is being recruited for in Anchorage, Fairbanks, or Juneau. Please indicate what location you are applying for.

• Anchorage

• Fairbanks

• Juneau

Required Question

Agency State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/