Division Manager - Capital Improvement Program

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The Capital Improvement Program (CIP) division of ESD is responsible for planning and implementing long term capital improvement projects at the Regional Wastewater Facility (RWF). The RWF is an advanced wastewater treatment plan that serves approximately 1.4 million residents over a 300 square mile service area.

The ESD CIP division is currently comprised of 51 full-time positions that perform project delivery, program administration, capital improvement planning, and process engineering services. The division is also supported by a co-located team of consultant staff and staff from the Department of Public Works who provide program management and construction management services, respectively.

This integrated team has been responsible for delivering a 10-year CIP estimated at $1.4 billion over the past decade, and is in the midst of project planning and programming for the next ten years. The RWF CIP is an exciting opportunity that stands among one of the largest construction programs in the South Bay.ESD is seeking to fill the position of Division Manager for the Capital Improvement Program at the RWF. This is a key leadership position that directly manages up to 12 employees including associate engineers, engineering technicians, analysts, staff and office specialists, and supervising environmental services specialist. This position directs and oversees three functional areas: 1) division administration, 2) capital budget planning and development, and 3) administrative oversight of program controls, contracts, procurements, and reporting.

The incumbent will be responsible for planning, organizing, directing, and coordinating the division's operational and administrative service functions, including staff supervision, recruitment, and training.

The incumbent will also oversee and coordinate development of the Five-Year Capital Improvement Program budget with capital project teams, City Manager's Budget Office, Finance Department, and ESD Fiscal/Budget. The Division Manager will also work closely with executive management staff and the Program Management Consultant (PMC) to formulate and implement capital program delivery strategies; develop Council and stakeholder communications; attend and present at various Council and Committee meetings; provide input on program resources priorities including developing budget proposals; and collaborate on complex issues with a wide variety of stakeholders. The best candidate will possess excellent contract and procurement knowledge, public speaking and written communications skills; capital program planning and budget development experience; strong leadership, problem solving and conflict resolution skills; organizational and time management skills; and the ability to work in a fast paced, highly collaborative team environment.

Salary Information

The salary range for this classification is:

• Division Manager:  $131,187.68 - $207,658.10 annually

This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience.

Education and Experience:

Bachelor's Degree in a closely related field and six years of progressively responsible directly related experience, including three years of supervisory experience.

Licenses:

Possession of a valid State of California's driver's license may be required

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise:  Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Communication Skills:  Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Change Management:  Demonstrates support for innovation and for organizational changes needed to improve the organization's effectiveness; facilitates the implementation and acceptance of change within the workplace.

Collaboration:  Develops networks and builds alliances; engages in cross-functional activities.

Decision Making:  Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Leadership:  Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, encourages and rewards risk-taking, allowing others to learn from mistakes; provides motivational supports and direction.

Management:  Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit.

Problem Solving:  Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration.

Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

Form 700 requirement:

This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office. 

If you have questions about the duties of these positions, the selection or hiring processes, please contact Nathan Nakagawa at nathan.nakagawa@sanjoseca.gov