Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain's New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference!
Reports To: DIVISION DIRECTOR, BROOKLYN COMMUNITY BASED PROGRAMS
Location: 173 Conover Street, Brooklyn, NY
Hours: 35 hours/week; Exempt; 10:00am - 6:00pm M-F
The Division Coordinator will provide support to the Division Director in all matters related to the running of the South Brooklyn Divisions.
Provide support for the planning and coordination of program activities and special events.
Develop systems for tracking contract goals and outcome measures and generate reports.
Oversee use of internal and external databases, creating and generating reports as needed.
Oversee the collection and development of programmatic information/materials.
Prepare reports for internal and external purposes.
Create and maintain spreadsheets to track financial spending in programs.
Develop program resource materials.
Assist program staff in developing effective clerical/administrative systems.
Schedule, coordinate and prepare for meetings.
Assist with the collection of receipts, invoices, and remittance of petty cash.
Provide general administrative support to Division Director, including drafting routine correspondence, typing, faxing and copying.
Provide program coverage as needed.
Assist with the coordination of special projects and events.
Collaborate effectively with central administration support departments.
Process all programmatic material including Payroll Authorization forms and hiring packets to ensure they are accurately completed.
Drive agency vehicle and make deliveries for the programs as needed.
Coordinate all aspects of petty cash and check request system.
Track and update required COA manuals and program requirements.
Provide reception coverage as needed.
Perform other duties as assigned.
Bachelor's degree strongly preferred. Minimum of four years of administrative/office management experience required.
Valid driver's license required.
Good judgment with ability to evaluate and respond appropriately to sensitive/urgent situations.
Highly organized, efficient, able to work under pressure and able to adhere to deadlines.
Good interpersonal skills and ability to work effectively as part of a team.
Excellent verbal and written communication skills.
Strong computer skills including MS Outlook, Word, Excel, PowerPoint. Knowledge of Microsoft Publisher and database software a plus.
Must be able to work independently, be self-motivated, detail orientated and able to manage multiple tasks in a fast paced environment.
All staff are expected to be committed to the mission, vision, and values of Good Shepherd Services, which includes involvement in quality improvement activities and a willingness and ability to work within a culturally diverse environment.
Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.