Division Coordinator

Data Axle provides data, applications, and services that help organizations make and save money. Our commitment to accuracy, service and innovation drive customer acquisition, retention, and product enhancement. We are currently seeking a Division Coordinator.

The Division Coordinator plays a critical role in delivering exceptional support to the internal division. This position will be engaged in administrative, operational, project management, and corresponding activities. This includes collaborating with Sr Management and sales team to oversee and manage projects that span our division, ensuring they are executed with precision, meet deadlines, and achieve the desired outcomes.

Other responsibilities include organization, multi-tasking, instruction comprehension, professional communications, and technical adeptness to successfully use applications including Salesforce, iPro, and Microsoft Office Suite.

Essential Job Functions: *

• Works closely with sales Sr Management on various projects to support the division.

• Schedules meetings, coordinates travel, and reconciles expenses as needed.

• Assists with planning and execution of on-site and off-site meetings as needed.

• Performs essential organizational duties including maintaining spreadsheets, managing shared calendars, and systematizing digital files.

• Manages and traffics all team signature requests.

• Works with sales Sr Management to help maintain travel budget spreadsheet by tracking team requests, obtaining necessary approvals, and sending authorizations for signatures.

• Works with sales Sr Management to manage client donation & sponsorship budget spreadsheet by tracking monthly requests from sales team to ensure adherence to budget.

• Executes client donations & sponsorships by submitting invoices in iPro and following up on approval process to ensure timely payment.

• Maintains client event calendar to ensure deliverables are met for client sponsorships.

• Helps manage nonprofit membership spreadsheet, tracks membership benefits, upholds membership dues, and reports upcoming member events to leadership team. (only applies to Non-profit Division Coordinator role)

• Supports sales team by entering opportunities, requesting contracts, and providing general assistance within Salesforce.

• Fulfills payments for nonprofit invoices as needed.

• Works closely with sales Sr Management on various administrative projects as needed.

• Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The function is considered essential if the reason the position exists is to perform that function.

Supportive Job Functions: *

• Perform other miscellaneous duties as assigned by management.

• These tasks do not meet the Americans with Disabilities Act definition of essential job functions and usually equal 5% or less of time spent. However, these tasks still constitute important performance aspects of the job.