Division Administrator

New York State Psychiatry Institute New York City , NY 10032

Posted 3 months ago

The Research Foundation for Mental Hygiene, Inc. is seeking a qualified individual to fill a full-time Division Administrator position. This is an exciting opportunity to join our collaborative administrative team at a world-class, integrated, research foundation. This position has responsibility across three entities, Research Foundation for Mental Hygiene (RFMH), New York State Psychiatric Institute (NYSPI) and Columbia University (CU) Psychiatry.

There is considerable interaction among the three organizations, therefore the complexity and dimensions of

this position require outstanding skills and professionalism.

Reporting to the Division Chief and the Administrative Director, the Division Administrator will provide pre- and post-award support for sponsored research projects as well as various administrative services to the Division Chief.

Duties/Responsibilities:

Grants Management

  • Work with faculty on development and submission of grant and contract applications within the division. Prepares proposed budgets and budget justifications while ensuring resource allocation is accurate and appropriate. Guides and assists faculty with application deliverables, including compiling and formatting grant and contract applications to meet sponsor specifications that are submitted in time to meet specific deadlines. Acts as liaison between faculty and the internal grants/contracts management office.

  • Pre-award, liaise with external organizations (e.g., other universities, treatment organizations) to obtain information and materials necessary to prepare subcontract agreement proposals during grant submissions. Post-award, responsible for the ongoing maintenance of established subcontract agreements, budget spending, invoicing and amendment renewals. Compiles and submits all documents required to facilitate the execution of subcontracts and service agreements to the internal grants/contracts management office.

  • Provides ongoing grants management, including submission of Just in Time pre-award materials, post-award Progress Reports, and budget management. Assists Principal Investigators in the preparation of progress and final reports per the sponsor's guidelines and deadlines.

  • Monitors and maintains sponsored and non-sponsored accounts on a ongoing basis, including identifying and resolving excess carryovers or potential deficits, initiating personnel allocations and review and review supply charges are accurate and allowable. Provides projections of future funding available in project accounts under different spending scenarios. Ensures that expenditures comply with sponsor and institutional guidelines.

  • Assists with ongoing personnel effort tracking for annual faculty reviews, and as needed for grant

submissions. Ensures compliance with effort policies and re-allocates appropriate institutional effort as

necessary across all institutions. Maintains other support pages for active research faculty.

Finance and Administration

  • Under the supervision of the Division Chief and Administrative Director, assist in budgeting and financial analysis of divisional faculty and staff on a recurring basis. Ensure payroll distributions are reflective of effort expended by division members on various projects.

  • Assist Division Chief and Administrative Director analyze division financial portfolio of all sponsored and non-sponsored projects on a recurring basis.

  • Assists faculty with procurement of goods and services related to sponsored projects. Prepare/enter financial transactions, including preparation of purchase orders, receipt and processing of invoices, travel and business expenses, consultant payments, petty cash, etc. Adheres to purchasing policies and procedures from both RFMH and CU.

  • Assists in divisional faculty appointments and promotions process. Works with faculty and Administrative Director, HR, Academic Affairs and Immigration affairs in collecting, organizing and submitting required paperwork for academic and professional appointments, credentialing, appointment renewals, and visa applications.

  • Prepare job postings for new and replacement positions related to research studies. Compile and submit completed hiring documentation for appropriate personnel offices. Ensures salary allocation for new hires is aligned with active study budgets.

  • Arrange for recurring divisional seminar and conference series. Prepare travel and reimbursement requests for lecturers as needed.

  • Provide executive assistance to Division Chief and mange calendar and schedule when needed

  • Under the supervision of the Division Chief keep divisional website current and accurate

  • Coordinate with PsyIT for technical support.

  • Other duties and special projects as requested.

Minimum Qualifications:

  • Minimum of 2 years of pre and post award experience.

  • Experience with financial analysis. Ability to create intuitive reports for review of senior management.

  • Experience in effort reporting for government and private foundation grants and industry awards.

  • Expert organizational and interpersonal skills, and the ability to multi-task in a dynamic and complicated environment.

  • Ability to work within financial systems.

  • Proficiency in Excel.

  • Education: Bachelor's degree required.

Preferred Qualifications:

  • 4 years of pre and post award experience, preferably in Higher Education or research setting.

  • Experience with contract management preferred.

To apply: Submit an application with cover letter and resume by August 13, 2019 through our website https://nyspi.applicantpro.com/jobs/. Only applications submitted through the RFMH website will be accepted.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
NonAgency Product Lead Analytics Division Of ISD

London Stock Exchange Group

Posted 2 days ago

VIEW JOBS 10/15/2019 12:00:00 AM 2020-01-13T00:00 Role Profile Alongside a historical expertise in equities, with the acquisition of Yield Book by LSEG in August 2017, the ISD Analytics business gained deep expertise in fixed income risk analytics - and particularly in the modelling of US securitized assets. The Yield Book products have a client base of over 350 clients, and include a wide range of Buy and Sell side institutions globally. Customers include 43 of the top 50 fixed income money managers in the U.S., investment management firms, banks, central banks, insurance companies, pension funds, hedge funds, broker dealers and regional dealers. As our business continues to grow, we are excited to recruit a lead Product Manager for our US Non-Agency product suite. Based in New York, this is a key role for our business as we work to expand our footprint in US Non-Agency markets; becoming a leading provider of Non-Agency Data, Cash Flows, Models and Analytics. A successful candidate will have experience with US Non-Agencies, a forward-looking vision for the evolution of the Non-Agency market, and an eagerness to bring differentiating products to clients. The lead for Non-Agency Product Management would be expected to design, influence and implement the product strategy for US Non-Agencies. ESSENTIAL DUTIES & RESPONSIBILITIES This is a critical role within the ISD Analytics Product Management team. A successful candidate will be expected to: * Act as a subject matter expert in the securitized markets, specializing in US Non-Agency Mortgages, but maintaining a strong all-round understanding of fixed income analytics * Proactively engage with clients, official institutions and industry representatives on market trends, changing regulations, and underwriting requirements to ensure Yield Book's products remain at the forefront of market evolution * Develop a deep understanding of Yield Book's Non-Agency Prepayment & Defaults models, Non-Agency Data, Waterfall Structures and associated products * Establish a clear client feedback loop between existing products and new product / research initiatives * Develop a clear and long-term strategy for US Non-Agencies * Build close engagement with key technical stakeholders in development, product and research around new / modified products * Build and present prototypes to internal and external stakeholders on new product initiatives * Co-ordinate analytic product initiatives across ISD's other business lines: Indexes and Data * Work closely with Development, Research, Sales, Marketing and Client Services teams to ensure successful go-to-market execution * Collaborate with the sales teams to provide deep subject market expertise in technical client discussions * Present at industry events KEY SKILLS * Attention to detail * Strong analytical skills * Positive attitude to learning * Consistently deliver timely and high quality of work * Works well individually, but also as part of a team * Able to balance multiple initiatives simultaneously, whilst preserving quality of delivery * Organised, well-researched and thoughtful approach to work * Strong interpersonal skills * Strong skills in Microsoft Office, and in particular Excel – experience with Python preferred QUALIFICATIONS * At least 5 years within roles related to US Non-Agencies within financial institutions * Bachelor's degree in Economics, Engineering, Mathematics, or related degrees is preferred * Master's degree holders preferred People are at the heart of what we do and drive the success of our business. Our colleagues thrive personally and professionally through our shared values of Integrity, Partnership, Innovation and Excellence are at the core of our culture. We embrace diversity and actively seek to attract people with unique backgrounds and perspectives. We are always looking at ways to become more agile so we meet the needs of our teams and customers. We believe that an inclusive collaborative workplace is pivotal to our success and supports the potential and growth of all colleagues at LSEG. A career with London Stock Exchange Group offers you the opportunity to be at the centre of the financial community. As well as competitive salaries and a range of attractive benefits, we maximise each employee's potential through personal development plans, training, coaching and mentoring. Please take a moment to read this privacy notice carefully, as it describes what personal information the London Stock Exchange Group ("We") may hold about you, what it's used for, and how it's obtained. If you would like this information to be removed from the London Stock Exchange Group HR database, please contact workday@lseg.com. If you choose to have your information removed, you will be removed as a candidate and we will not be able to progress your application for opportunities at the London Stock Exchange Group. London Stock Exchange Group New York City NY

Division Administrator

New York State Psychiatry Institute