District Office Receptionist

Orono Schools Orono , MN

Posted 2 months ago

Job Summary:

  • Answer incoming office telephone calls as needed and direct calls to appropriate personnel.

  • Update District voice mail as needed, route messages and return calls.

  • Assists with parents, visitors, and vendors that come into the office.

  • Send Address Verification forms & Bus Registration forms to callers via enrollment email.

  • Manage numerous steps of position posting and interview processes.

  • Set up new employees in Time and Attendance and Absence Management programs.

  • File Affidavit of School Board Minutes.

  • Code invoices to AP and maintain reports for substitute service, postage, copier, background checks, etc.

  • Send background check invitations to volunteers and prospective employees and manage reports.

  • Send new employee forms through appropriate programs.

  • Manage new employee physical screeners for appropriate employee groups.

  • Manage job offer letters for all posted positions and coordinate orientations.

  • Set up electronic building access and create and manage employee ID badges.

  • Manage meeting room set up as required through work order and calendar systems.

  • Set up rooms for meetings as needed.

  • Run daily and bulk mailings and maintain postage machine.

  • Coordinate substitute teacher invoice coding and prepare quarterly summaries for HR.

  • Coordinate District-wide events (venue reservation, programs, years-of-service recognition, menus, etc.).

  • Assist Human Resources department with a variety of additional tasks as needed.

Qualifications

  • 1-3 years of experience working in any combination of the following:

  • Professional office setting.

  • Public agency or school.

  • Human resources department.

  • Evidence of the ability to work in a supportive relationship with a variety of stakeholders (e.g. members of the public, members of the Board of Education, District administrators, other office staff, and district employees) required.

  • Evidence of working knowledge and experience using Google office applications; Microsoft Word, Outlook, and Excel; and a wide variety of task-specific programs preferred.

  • Must demonstrate ethical behavior and confidentiality of information about students and employees in the office environment and community.

  • Must maintain a safe working environment and encourages colleagues to be safety-minded in the performance of all school-related duties.

  • Must advance the District's mission and goals through careful attention to the key issues of Scholarship, Character, and Relationships.

  • Ability to work collaboratively with a team of support personnel required.

  • Ability to self-manage time and work load required.

  • Ability to manage a busy schedule of group activities and personal tasks required.

  • Knowledge of data privacy and the ability to maintain confidentiality required.

Building/Site: Orono Schools District Office

Schedule: 8 hours/day 260 Days.

Bargaining Group and Classification: ESP, Level IV

Application Procedure:

All applicants must apply online at: http://bit.ly/oronojobs

or www.orono.k12.mn.us >> District Office >> Human Resources

District Website: www.orono.k12.mn.us

Contact:

Kellina Samuelson, Human Resources Generalist

952-449-8307 kellina.samuelson@orono.k12.mn.us

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District Office Receptionist

Orono Schools