Answer incoming office telephone calls as needed and direct calls to appropriate personnel.
Update District voice mail as needed, route messages and return calls.
Assists with parents, visitors, and vendors that come into the office.
Send Address Verification forms & Bus Registration forms to callers via enrollment email.
Manage numerous steps of position posting and interview processes.
Set up new employees in Time and Attendance and Absence Management programs.
File Affidavit of School Board Minutes.
Code invoices to AP and maintain reports for substitute service, postage, copier, background checks, etc.
Send background check invitations to volunteers and prospective employees and manage reports.
Send new employee forms through appropriate programs.
Manage new employee physical screeners for appropriate employee groups.
Manage job offer letters for all posted positions and coordinate orientations.
Set up electronic building access and create and manage employee ID badges.
Manage meeting room set up as required through work order and calendar systems.
Set up rooms for meetings as needed.
Run daily and bulk mailings and maintain postage machine.
Coordinate substitute teacher invoice coding and prepare quarterly summaries for HR.
Coordinate District-wide events (venue reservation, programs, years-of-service recognition, menus, etc.).
Assist Human Resources department with a variety of additional tasks as needed.
1-3 years of experience working in any combination of the following:
Professional office setting.
Public agency or school.
Human resources department.
Evidence of the ability to work in a supportive relationship with a variety of stakeholders (e.g. members of the public, members of the Board of Education, District administrators, other office staff, and district employees) required.
Evidence of working knowledge and experience using Google office applications; Microsoft Word, Outlook, and Excel; and a wide variety of task-specific programs preferred.
Must demonstrate ethical behavior and confidentiality of information about students and employees in the office environment and community.
Must maintain a safe working environment and encourages colleagues to be safety-minded in the performance of all school-related duties.
Must advance the District's mission and goals through careful attention to the key issues of Scholarship, Character, and Relationships.
Ability to work collaboratively with a team of support personnel required.
Ability to self-manage time and work load required.
Ability to manage a busy schedule of group activities and personal tasks required.
Knowledge of data privacy and the ability to maintain confidentiality required.
Building/Site: Orono Schools District Office
Schedule: 8 hours/day 260 Days.
Bargaining Group and Classification: ESP, Level IV
All applicants must apply online at: http://bit.ly/oronojobs
or www.orono.k12.mn.us >> District Office >> Human Resources
District Website: www.orono.k12.mn.us
Kellina Samuelson, Human Resources Generalist