District 3-Gst052 Admin Assistant 3 - PG- H

JOB SUMMARY: Supervises, guides, and/or instructs the work assignments of subordinate staff. Performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Draft's documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

JOB SPECIFIC DUTIES: Provides a variety of complex, non-clerical, general business support functions for an institution, centralized district/regional office, a section/division of an office in an agency, or a similar entity in which incumbents function relatively independently. Business support functions in these settings are of sufficient complexity to require incumbents to possess a business administration or related degree or equivalent experience. Typical support functions include a combination of accounting (posting, reconciliation) and/or budget development and monitoring, personnel, and payroll transactions, purchasing and inventory, asset management, records management and/or related areas. Usually supervises a small number of clericals, technical, facility maintenance or other staff. May serve as an assistant to a higher-level administrative manager.

POSITION SPECIFIC RESPONSIBILITES: Maintain all correspondence files for District Engineer; assist in scheduling District Engineer meetings; assist in developing Power Point presentations for the District Engineer. Monitor and schedule reservations for the district meeting rooms; provide coordination of District Events such as Annual Meetings, Winter Weather Debriefings, Area Engineer meetings or other special events. Be the Customer Service voice for the District Office by screening incoming calls and coordinating with the appropriate office to respond. May serve as a lead worker for other administrative assistants. May assist in keeping organization chart or personnel roster up to date. May assist in gathering information for press releases. May assist in responding to internal or external customers on behalf of the District Engineer.

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications.

STATE ENTRY QUALIFICATIONS:

• Associate degree from an accredited college or university AND Two years of related experience
• OR Four years of related experience.

AGENCY PREFERRED QUALIFICATIONS:

• Completion of an undergraduate major in business administration or public administration at a four-year college or university and One year of administrative experience such as tracking, monitoring, and reporting expenditures

OR Four years of experience performing a variety of complex non-clerical general business support functions in accounting, operations program support, and/or purchasing.

Demonstrates good leadership skills.

• Demonstrated ability to plan, supervise, and train subordinates.

• Demonstrated ability to evaluate work performance, provide constructive feedback and coach others.

• Demonstrated ability to plan, distribute and monitor work assignments.

• Ability to make sound and well-informed decisions.

• Ability to recognize opportunities to aid in the achievement of department goals and objectives.

• Ability to adapt work methods in response to new information, changing conditions, or unexpected obstacles.

• Ability to create/develop and implement processes and/or programs in compliance with statutory and departmental standards.

• Ability to adapt to change in work assignments and priorities.

• Ability to display a high level of initiative, effort, and commitment toward completing assignments.

• Ability to be flexible and open to change toward new information and technology.

• Must be self-motivated and results oriented.

• Possess strong interpersonal skills.

• Committed to providing quality customer service.

• Demonstrated experience with Microsoft Office.

• Demonstrated ability to research information and prepare complex reports or correspondence.

• Demonstrated ability to adapt to change in work assignments and priorities.

• Demonstrated strong multi-tasks abilities

• Demonstrated ability to solve problems and make decisions

• Demonstrated ability to research information and prepare complex reports or correspondence

• Demonstrated ability to adapt to change in work assignments and priorities

IMPORTANT INFORMATION FOR ALL GDOT JOBS

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection. In addition to the interview, the final selection is based on the applicant's work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered.

Good Employment Standing:

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing. Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion). In addition, an employee must have an overall ePerformance rating score of three (3) or higher on their most current evaluation. Please note that Memorandums of Concern are not considered disqualifying factors. Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee's favor, he or she will be allowed to compete.

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER.

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Additional Information

• Agency Logo: Requisition ID: ADM0H7B

• Number of Openings: 1

• Advertised Salary: $42,955

• Shift: Day Job

• Posting End Date: Jul 16, 2024