Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Under direction of the Program Manager I, the DAPS I is responsible for performing a broad range of technical, analytical, and administrative tasks related to the provision of federal and state disaster assistance grant programs, including but not limited to: Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Individual Assistance (IA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Interagency Recovery Coordination (IRC), and others.

The DAPS I plans and coordinates program related efforts, organizes and monitors resources to support activity associated with implementing program objectives, and provides a wide range of other analytical and technical tasks.

This position establishes and maintain cooperative working relationships with various agencies and all persons contacted in the disaster assistance programs. The position requires knowledge and experience in disaster recovery program laws, regulations, policies, and damage assessments. The incumbent prepares detailed plans and specifications, conducts technical research/assessments, provides detailed analysis, and makes appropriate recommendations. Possess the ability to analyze situations accurately, reason logically, implement policy and regulations, and be able to effectively communicate with Cal OES staff and management, public agency representatives, and federal staff for proper action.

Functions in a demanding and changing environment, which requires the incumbent to act with independence while effectively maintaining a routine workload and regularly responding to short term tasks. Responsible for meeting regulatory and internal deadlines on all assignments.

Duties will be performed during both normal and disaster recovery operations, within the context of Cal OES, as well as part of field activities, such as those associated with Preliminary Damage Assessments (PDAs), Joint Field Office (JFO) operations, and various disaster assistance centers. May be required to travel on short notice.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is located in the Recovery Readiness Unit in Mather.

Telework

• This position is eligible for a hybrid work schedule after a 90 day in-office period which includes up to two days of remote work per week. Additional in office days may be required based on the business need.

DMV Pull Program

• Participation in the DMV Pull Program is required. The position(s) require(s) a valid Driver's License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions.

Conflict of Interest

• This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• DISASTER ASSISTANCE PROGRAM SPECIALIST I

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-427652

Position #(s):

163-569-8025-003

Working Title:

Disaster Assistance Program Specialist I

Classification:

DISASTER ASSISTANCE PROGRAM SPECIALIST I

$4,490.00 - $5,621.00 A

$4,930.00 - $6,178.00 B

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Work Shift:

8:00 AM - 5:00 PM

Work Week:

Monday

• Friday

Department Information

The California Governor's Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

The California Governor's Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

The Recovery Section is responsible for managing disaster recovery and providing assistance to local governments, special districts, certain nonprofit organizations, individuals, businesses and agricultural communities impacted by disasters. The Recovery Section ensures state and federal support are provided in an efficient and timely manner throughout the recovery process.

In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

More information may be found here:

Recovery Directorate | California Governor's Office of Emergency Services

Department Website: http://www.caloes.ca.gov

Special Requirements

THIS POSITION IS SUBJECT TO THE POST & BID PROCESS:

Priority will be given to Cal OES Post & Bid applicants (if any). Post & Bid applications must be received or post marked no later than 05/01/2024, to be considered. Post & Bid applications will be accepted from individuals currently employed by the Cal OES, with permanent status in the classification.

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the "EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING" section on the State Application, STD. 678.

• List your most current employment history first in the "EMPLOYMENT HISTORY" section on the STD. 678.

• Provide the "From" and "To" dates with the month, day and year, the "Hours Per Week" that you worked and the Total Worked (Years/Months). You may include overtime hours.

• You must complete the "DUTIES PERFORMED" on the State Application (do not note "see attached resume" in this section). Failure to comply and your application is considered incomplete.

• SROA and Surplus are encouraged to apply and must submit a copy of their letter.

• If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

A candidate pool may be established for subsequent vacancies.

All hires may be subject to a criminal background check.

We encourage applicants to apply electronically.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/8/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Governor's Office of Emergency Services

Attn: HR Unit

• SW

Human Resources Recruitment

10370 Peter A McCuen Boulevard

Mather, CA 95655

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Governor's Office of Emergency Services

HR Unit

• SW

Human Resources Recruitment

10370 Peter A McCuen Boulevard

Mather, CA 95655

Please drop off at HR Window; Second Floor. This excludes holidays and weekends.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

• Statement of Qualifications

• Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to deploy statewide, for an extended period, on short notice.

• Flexibility to work in a team environment.

• Demonstrate a high level of customer service across multiple platforms (i.e., phone, email, in person).

• Ability to coordinate multiple tasks and competing deadlines.

• Ability to compose clear, concise, grammatically sound documents.

• Follow oral and written directions and carry out prescribed tasks.

• Ability to analyze data and conduct research to draw effective conclusions.

• Work well under pressure.

• Ability to facilitate meetings or lead work groups or teams to accomplish work assignments.

• Careful and astute attention to detail.

• Experience in soliciting updates, facilitating discussions, designing activities, coordinating logistics, preparing meeting materials, and/or taking detailed meeting notes.

• Ability to communicate effectively and establish and maintain cooperative working relationships with stakeholders, co-workers and display excellent customer service skills.

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking

• On-site Gym and Locker room

• Electric Carport

• Excellent CalPERS state pension plan

• 401(k) and 457(b) Plans

• Flexible Schedules

• Generous paid time off

• Health, dental & vision insurance for the employee or the employee's family

• Investment in careers development

• Located near many local eateries, financial institutions, and the Light Rail Station.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.caloes.ca.gov

Human Resources Contact:

HR Unit

• SW

(916) 845-8321

Recruitments@caloes.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Officer

(916) 845-8527

EEO@CalOES.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager's review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ Format Instructions

The SOQ shall be no more than two pages, single-spaced in 11-point Arial font, with your name and the job code in the upper right-hand corner. Deviations from these instructions may disqualify an applicant from consideration.

PLEASE ANSWER THE FOLLOWING:

• Describe your experience coordinating the delivery of programs, services, and/or projects to meet customer goals? What tools and/or methods did you use?
• Please describe your experience collecting, assessing, and analyzing data/information to develop comprehensive reports/plans and presenting your findings to executive management.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Examination Information

To obtain list eligibility please click on the link below:

Disaster Assistance Program Specialist I - Exam 6OEAA

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.