Director, Work Force Management

Vitera Healthcare Solutions Tampa , FL 33602

Posted 2 months ago

Director, Workforce Management

Job Summary

The Director of Workforce Management is accountable for providing strategic leadership for the workforce planning functions in support of Greenways Operations. This leader will drive workforce optimization and enterprise operational efficiency through implementation of best in class workforce planning processes that support Greenways strategic initiatives.

Oversees and leads the administration of forecasting and staffing plans for Greenways support and revenue services departments. Analyzes performance outcomes and implements changes to ensure timely responses to customer needs and maximize efficiencies.

The Director directs the design of automated metric scorecards, develops policies that impact workforce positively and works with key stakeholders to ensure the communication and enforcement of these policies. The Director analyzes real-time and historical performance and identify opportunities to improve performance, identifies and manages the communication of real-time volume drivers, and forecasts training and recruitment needs.

Essential Duties and Responsibilities

Forecasts call volume demand and other contact demand volume and manages the scheduling of sufficiently skilled staff based on historical and anticipated volume across all clients both short-term, medium-term and long-term

Oversee the collection, analysis and reporting on performance statistics to drive operational efficiencies, proactive responsiveness, and long-term forecasting

Leverage industry-leading processes and technology to drive workforce decision making

Trends real-time call arrival patterns and adjusts staffing accordingly

Proactively identify, analyze, remediate or modify operational process changes, excess capacity, defects in workforce models and forecasts to deliver best in class workforce plans in collaboration with key stakeholders. This requires constant engagement with operational leaders in call, claim, and other back office operational functions to report on performance and proactively recommend improvements as well as collaborate with Finance to report on adherence to forecast

Leverage data and financial analysis, workforce models and innovation to inform, advise, problem solve and influence decisions and outcomes that align the strategic priorities

Manages schedule adherence reporting and team feedback process including appropriate coaching and disciplinary actions for schedule adherence and call center policies that impact KPIs

Design and implement core and ad hoc performance management reporting tools - Dashboards, Client Scorecards, Call Volume Analytics, etc.

Drive the implementation of technology solutions and tools that deliver accurate, timely and relevant data and insights on all aspects of operational performance

Trains team members, managers, and trainers on the use of work-force planning tools

Manages the forecasting, scheduling, monitoring and reporting of remote (work at home) BPO's as well as in-house (on site) team members

Trains team to generate accurate and timely reports

Drive performance of the Workforce Management team to the highest level, creating a culture of accountability and execution

Meet all KPI's

Other duties as assigned by management


Education & Experience

Bachelor's Degree in computer science, statistics, mathematics, finance, general business, accounting or a related field

At least 5 years of scheduling experience preferred

5+ years' experience managing others and experience in Workforce Management

Minimum five years of workforce leadership and analytical modeling experience in a Contact Center environment

Experience implementing new software/applications useful


Strong experience in Healthcare Revenue Cycle helpful

Knowledge of automated workforce management tools in a multi-site environment

Proficient in workforce management tools/practices, reporting and Microsoft Office products.

Demonstrated innovation with technology, processes, and people

Demonstrated strong verbal, written, and presentations skills

Demonstrated analytical skills

Ability to work regular, full-time schedule, Monday through Friday with the flexibility to work additional hours depending on business demands

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Director, Work Force Management

Vitera Healthcare Solutions