Director, Purchasing

Leander Independent School District Leander , TX 78641

Posted 3 months ago

The State Board for Educator Certification will require all first time applicants for an initial credential to be fingerprinted as part of a national criminal background check. A cost of up to $49.00 will be charged for fingerprinting.

PRIMARY PURPOSE:

To oversee the operation and supervision of functions within Purchasing, Distribution (warehousing, instructional materials/textbooks, records retention, mail, surplus goods, and courier), Document Production, and new school templates.

MAJOR RESPONSIBILITIES AND DUTIES

  • Direct the planning, development, and management of all purchasing, distribution, document production and new school template activities.

  • Oversee documentation for all procedures for purchasing functions, including HB 1296 compliance.

  • serve as the district official for issuing purchase orders.

  • Oversee Purchasing, Document Production Center, Contract Management, Instructional Materials Allotment, Records Management and Distribution Center.

  • Oversee the development of revenue and other projections for budget purposes.

  • Monitor budget activities (spending patterns, etc.).

  • Serve as district liaison for HB23 compliance.

  • Assist in development of construction/bond materials.

  • Prepare periodic reports for management, including fiscal analyses and long-term planning.

  • Review and prepare reports for management of impending/enacted legislation within assigned areas.

  • Attend regular board meetings.

  • Keep the CFO informed of related affairs of the district.

  • Evaluate procedures, systems, and controls for efficiency and best practice.

  • Oversee maintenance of website materials for assigned areas.

  • Assist district staff to project staffing needs, capital equipment needs, and other cost items for district and individual school improvement.

  • Ensure that all assigned areas support the district's goals and objectives.

  • Implement policies established by federal and state law, State Board of Education rule, TEA regulation, and local board policy in area of business operations.

  • Compile, maintain, and file all physical and computerized reports, records, and other documents required, in compliance with state records retention requirements.

  • Prepare special reports as requested by CFO.

  • Prepare responses to Public Information Requests.

  • Develop training options and/or improvement plans to ensure exemplary business operations.

  • May participate in community participation committees (such as Attendance Zoning and Bond Planning).

  • Serve as professional role model for staff, demonstrating with high ethical standards and commitment to continuous professional growth and improvement.

  • Demonstrates awareness of district and community needs and initiates activities to meet those needs.

  • Demonstrates regular and prompt attendance.

  • Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

  • Supervise Procurement, Distribution Center, and Document Production staff.

GENERAL QUALIFICATION GUIDELINES

Education/Certification/Experience:

  • Bachelor's degree in business, purchasing or related field required.

  • TASBO certification preferred.

  • Progressively responsible experience in a business operations or related field. Supervisory experience required.

Knowledge/Skills/Abilities:

  • Knowledge of statutes and regulations relating to all assigned areas and Financial Accounting School Resource Guide (FASRG).

  • Skill in communication, organization, planning, detail oriented with accuracy, customer service commitment, and familiarity with principles of continuous improvement.

  • Ability to coordinate district function; implement policy and procedures, regulations, and statutes; interpret data; manage budget; oversee large, complex financial operation; perform data analysis, develop presentations.

Administrator Competencies

  • Creative Visionary who is passionately focused on effecting change and has the ability to merge data and fact with intuition, imagination, and innovation in an effort to realize the possibilities rather than be content with the probabilities.

  • Dedicated Professional who creates a supportive environment by modeling and expecting autonomy and accountability; who exemplifies ethics; who accepts and values the differences of others, exhibits empathy, and who has a sense of human wisdom, courage and compassion.

  • Inspiring Catalyst who motivates and empowers others to become leaders and risk takers, and who acknowledges expertise, celebrates successes, and honors the lives of others.

  • Life-long Learner who perpetuates self-motivated learning, and effectively drives transformation with continuous monitoring, evaluating, and adjusting.

Mental/Physical/Environmental Demands

  • Often operates a computer and other office productivity machinery (i.e., a calculator, copy machine, and computer printer).

  • Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

  • Frequently communicates with other employees or public. Must be able to exchange accurate information.

  • Ability to understand opposing points of view on highly complex issues and to negotiate and integrate different viewpoints.

  • Ability to organize and prioritize work schedules of others on long-term basis.

  • Ability to make decisions which have significant impact on the department's credibility, operations and services.

  • Ability to compose material such as detailed reports, work-related manuals, publications of limited scope or impact and to make presentations outside of the immediate work area.

  • Ability to formulate complex and comprehensive materials such as legal documents, authoritative reports, official publications of major scope and impact and to make formal presentations.

  • Ability to compute, analyze, and interpret complex statistical data and/or to develop forecasts and computer models.

  • Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

  • Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

  • Occasional light lifting and carrying (less than 15 pounds).

  • May work prolonged or irregular hours.

  • Frequent districtwide, statewide, and out-of-state travel.

  • Work with frequent interruptions.

  • Maintain emotional control under stress.

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Director, Purchasing

Leander Independent School District