Director, Procure-To-Pay (P2p) Operations

Position Details

Position Information

Recruitment/Posting Title Director, Procure-to-Pay (P2P) Operations Job Category Staff & Executive

• Finance/Accounting/Purchasing Department University Procurement Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration (UFA) advances Rutgers' strategic priorities through the management of all central financial, administrative, and student information systems and processes. We provide essential support and guidance to the Rutgers community, enabling informed decision-making that drives our academic, health, and research excellence. Committed to UFA's guiding principles and core values, we offer opportunities for professional growth while contributing to the long-term strategic advancement of our division and the university.

University Procurement Services plays a crucial role in managing Rutgers' procurement process by overseeing contracts and issuing orders for goods and services, prioritizing quality, quantity, and timely delivery. Our services include advising on procurement procedures, managing supplier relationships, reviewing contracts, handling requests, negotiating with suppliers, and developing strategic university-wide contracts. Upholding high standards, we aim to deliver the best value through competitive bidding, cost containment, compliance, fair supplier relationships, maintaining diversity, and environmentally-responsible practices. Explore further details about our work at https://procurementservices.rutgers.edu/.

Posting Summary

Rutgers, the State University is seeking a Director, Procure-to-Pay (P2P) Operations for University Procurement Services. Reporting to the Chief Procurement Officer (CPO), the Director, P2P Operations is a key role in the Rutgers University Procurement Services (UPS) organization, owning and continuously improving our P2P process and developing G&A programs that benefit the entire university. This is a highly visible role within the Procurement organization and Rutgers with the oversight responsibilities over the Accounts Payables, Invoice Processing & Disbursements and the Buying functions and teams. This role will partner closely across Procurement and with key university functions / stakeholders across the University community. Through business partnership, rigorous process development and improvement, and excellent people leadership, this role will build a user-facing organization that provides the best total value for Rutgers.

The Director, P2P Operations has a prominent position on the Procurement Leadership Team and is responsible for developing, administering and communicating policies and procedures for the end-to-end P2P process that will help instill and enable the Procurement capability across the university.

Among the key duties of this position are the following:

• Leads the design and oversight of UPS Procure-to-Pay Operations framework.

• Establishes policies and procedures pertaining to purchasing of goods/services, payment processes, supplier enablement, master data management, and systems application and support.

• Assists in the overall planning, organization, direction, and control of the Accounts Payable (AP) Department.

• Responsible for management, leadership, oversight and status reporting of strategic & tactical supplier initiatives and projects.

• Develops and provides leadership for various purchasing activities throughout the organization and across the University.

• Accountable for staff development, mentoring and coaching.

• Identifies and implements process improvements.

• Ensures compliance with applicable laws and regulations.

• Establishes key performance indicators and qualitative and quantitative metrics to capture, report, and evaluate the benefit and performance of UPS Operations.

• Serves as a role model for a continuous improvement culture. Provides leadership in identifying and defining enhancement opportunities.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 09 Position Salary Annual Minimum Salary 116658.000 Annual Mid Range Salary 147658.000 Annual Maximum Salary 178658.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree.

• Minimum of five (5) years' experience in Procure-to-Pay operations.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Previous supervisory experience.

• Strong written and oral communications skills with demonstrated ability to effectively create and deliver effective presentations and influence others.

• Demonstrated ability to work across all levels and functions of a global, complex, changing environment to drive value-added results to the organization.

• Solid knowledge of strategic sourcing process.

• Experience in contract negotiation.

• General knowledge of all direct/indirect categories and associated spend.

Preferred Qualifications

• MBA or Juris Doctorate.

• Up to 10 years' related experience.

• Professional Procurement / Sourcing certification (e.g., CPSM or MCIPS).

• Certification in Production and Inventory Management (CPIM).

• Project Management Professional (PMP) certification.

• Lean / Six Sigma certification (Green / Black Belt).

• Experience in working with automated expense systems, preferably Oracle and Jaggaer.

Equipment Utilized

• Oracle.

• Jaggaer.

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST0864 Posting Open Date 04/15/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree?

• Yes

• No

• Do you have a minimum of five (5) years' experience in Procure-to-Pay operations?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• Other Document

• List of Professional References (contact Info)