Director Of The Portfolio And Project Management Office

Pima Community College

Pima Community College Named Top University/College Employer in Arizona

Position Title: Director: Portfolio and Project Management Office

Department: District Office

Starting Rate: Band 9 - $84,800 - $98,600

Benefits: Summary

Closed Date: July 19, 2024, 5:00 PM Arizona Time

Position Summary:

The Director of the Portfolio and Project Management Office (PPMO) is a full-time position responsible for creating a culture of project management discipline, and for developing and maintaining the processes and governance to manage PCC's project portfolio. The PPMO is responsible for the inventory of strategic initiatives and projects, analyzing the projects to establish metrics and organize projects, reviewing alignment to identify redundancies and project prioritization and managing the portfolio. The PPMO develops and leads a project management training program and assists other units with project management challenges. The position reports to the Chief Strategy Officer.

The work schedule involves regular core business hours of 8 am - 5 pm. Infrequent, evening hours may be required. This position is a hybrid position involving working in the office several days a week and from home the other days.

Duties and Responsibilities:

• Manage master schedule of major projects and initiatives

• Manages the annual cascade of strategic objectives and all related projects

• Collects resource, budget and timeline information for all major projects

• Determines project alignment to strategic objectives

• Works with Project leadership to establish project metrics

• Develops and maintains documentation that summarizes project portfolio schedule, budget and other resources data

• Aligns projects to eliminate redundancies, prioritize and balance resources

• Coordinates with the Enterprise Risk Management Office to identify and mitigate project risk

• Identifies the project portfolio software and leverages the system for tracking and reporting

• Manages the portfolio, to include making recommendations on: projects to be canceled or delayed, redeployment of resources, revision of project budget and schedules

• Develops and administers an intake process for new projects, to include an assessment of strategic alignment, resource availability, alignment with existing projects, and prioritization of the projects within the PCC portfolio

• Supports project management, college-wide, serving as a resource to assist units with their project management needs, including units with advanced skill in the area and units with minimal project management experience

• Develop and Maintain a Project Management resource library for tools, techniques, processes, and templates

• Develop a training package on project management for different levels of College employees, and offer the training through the College's professional development system and on an as-needed basis for individual units

• Manages a project management training and consulting services procurement agreement

• Establishes strong working relationships with stakeholders across the College and Project Management Community

• Develops and leads a cross-functional team of project management professionals responsible for developing capability and for leading projects within their departments

Job Requirements:

• Bachelor's degree in related area and

• Five to eight years of related progressive leadership experience in project portfolio management and

• Three plus years of supervisory experience and

• Experience with project portfolio and planning methodologies, including technical skills for tracking projects in different systems, familiarity with methods for managing risk, awareness of planning approaches and managing project activities across diverse units and

• Experience working with multiple, diverse stakeholders and supporting offices with limited familiarity with project portfolio principles and

• Experience with process development and process improvement techniques

or

• Candidates who possess similar minimum qualifications are encouraged to apply and should describe in detail the work experience and education you regard as establishing the equivalency

Preferred:

• Eight plus years of related experience

• Master's Degree in a closely related field of study

• Certification in project management (Project Management Professional, PRINCE2, etc.)

• Experience in project portfolio planning in a higher education environment or within a large complex organization

• Experience with strategic planning

The ideal candidate will have the following knowledge, skills and abilities:

• Strong background in project portfolio principles

• Deep level of familiarity with at least one project portfolio management tool

• Results-oriented, with a high sense of agility and urgency; responds positively to changes in work priorities

• Ability to work on multiple projects and change from one task to another without loss of efficiency

• Strong work ethic, tenacity, and resilience

• Big-picture thinker who can make connections across a complex set of projects and identify links to strategic priorities

• Leading organizational change, including anticipating change and preparing others for change

• Excellent analytical, logical thinking, and problem-solving skills

• Experienced planning, analyzing, and evaluating projects, operational needs, and fiscal constraints

• Ability to be a strong leader inspiring effective teamwork within a matrix organization

• Familiarity with supervisory principles

• Strong organizational and task management skills

• Solution-oriented approach to problems

• Aware of current trends in area of responsibility

• Budget management skills

• Knowledge of any applicable local, state and federal laws and compliance requirements

• Ability to analyze complex situations

• Experience monitoring and evaluating employees

• Ability to prioritize and assign work

• Excellent customer service skills

• Strong communication skills - both written and oral - including the ability to share technical or complex information with a non-technical audience

• Ability to work with diverse stakeholders including senior leaders, unit directors and front-line staff; able to read situations and modify behavior to build quality relationships