Iron Mountain Incorporated (NYSE: IRM), founded in 1951 and ranked as a Forbes 2018 Americas Best Employers, is the global leader for storage and information management services. Trusted by more than 225,000 organizations around the world, Iron Mountain stores and protects billions of valued assets, including critical business information, highly sensitive data, and cultural and historical artifacts. Providing solutions that include information management, digital transformation, secure storage, secure destruction, data centers, cloud services and art storage and logistics, Iron Mountain helps customers lower cost and risk, comply with regulations, recover from disaster, and enable a digital way of working. Visit www.ironmountain.com for more information.
Crozier Fine Arts is an Iron Mountain Business. Crozier serves the art world ecosystem through our strategic network that spans North America and Europe. By design and execution, Crozier can meet the needs of any collection, whether private or institutional, offering unparalleled technical expertise in the handling, installation, and storing of art. Our mission is to preserve culture and innovate best practices to protect the value and integrity of assets and ensure art that matters today is here for generations to come.
FLSA Status: Exempt
Reports To:Chief Operating Officer
Location(s):Washington, DC or New York, NY
Travel:Site and client visits; Crozier offices
The Director of Special Projects will manage a team responsible for planning, estimating, managing and providing technical expertise associated with a variety of packing, crating, installation, rigging, special projects, and RFP museum program initiatives. These include consulting on and executing major museum relocation projects. The Director of Special Projects will develop budgets to ensure that scheduled projects fall within specified scope, budget, and timeframes and ensure end-client satisfaction.
Responsibilities for this position include:
Evaluate and create estimates for project workflows, level of effort, costs and budgets.
Developing and writing project proposals based on client RFPs.
Consulting on prospective relocation and collections management projects.
Writing Scopes of Work for major projects as part of the consulting process.
Recruiting: defining job roles in a project, writing job descriptions for prospective candidates.
Define and prospective projects to clients
Evaluate clients needs for a project, present and communicate plan for project execution.
Types of projects to include
Inventory/collection management projects.
Evaluating the role of collection database software, inventory control, cataloging and photography in collections management and relocation projects.
Managing concurrent projects.
Managing a team of 40+ staff including project managers, collections managers, artifact handlers.
Negotiating contracts and proactively flagging potential change orders.
Attending meetings with client to coordinate activities and clarify expectations and responsibilities between project stakeholders.
Ensure end-client satisfaction through quality management and mediation
Collaborating and coordinating with other departments within the Iron Mountain organization to win contracts and ensure efficient and profitable project execution.
Creating metrics to evaluate the efficiency of project execution.
Evaluating the financial margins of projects and adjust workflows as necessary to increase efficiency of execution.
Coordinating and managing subcontractors to ensure safe and efficient project execution.
Present reports to company upper management.
Minimum ten (10) years of experience planning, managing, supervising, and coordinating major museum relocation projects.
BS/BA/BBA Degree required.
Must have significant knowledge of processes-driven methodologies with a strong focus on continuous process improvement;
Superior interpersonal and demonstrated facilitation skills, including the ability to motivate and influence others, build effective interpersonal relationships, and foster and contribute to a positive and productive team environment.
Strong organizational, analytical, verbal & writing skills, to include solid experience in writing functional and technical specifications.
Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency.
Expertise in large scale construction management, site management and safety, OSHA, and staffing.
Demonstrated subject matter expertise using Excel, Word and Powerpoint.
Ability to make formal presentations to audiences at various levels.
Preferred Skills and Experience:
Experience with Federal Government contracts and projects
Experience with project management software (Primavera, Smartsheets)
Disclaimer: This job description is not meant to be an all-inclusive statement of every duty and responsibility of the jobholder. Certain features of this job are described in the above headings but are not necessarily limited to the above written statements. They may be subject to review. All positions within Iron Mountain may include other duties as assigned.
Iron Mountain is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, creed, age, national origin, sex, sexual preference or handicap.
Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.
Requisition # 2019-21936
Iron Mountain Incorporated